Configure which mail file templates
can be applied to user mail files and configure a mail file template
to use by default.
About this task
The service provides standard mail
file templates to apply to user mail files. Custom mail file templates
that are designed for your company and approved by an IBM® Software Services for Collaboration representative
might also be available for use. Apply the mail file template after
user provisioning.
Procedure
- Log on to http://www.ibmcloud.com/social as
a user with the Administrator role.
- If your account also has the
User role, click .
- In the System Settings section
of the navigation pane, click IBM SmartCloud Notes.
- From SmartCloud Notes® Administration,
click Mail Templates.
- Perform any of the following template
management tasks.
Table 1. Mail template management
tasks| Task |
Steps |
Additional information |
|---|
Select a mail template to apply to new user
accounts by default.
|
- Click Custom Mail Templates or Standard
Mail Templates.
- Select a template.
- Click Set as default
|
If you do not select a default template,
the most recent English version of the standard template is used as
the default.
You can change the mail template after you add
a new user, as necessary.
|
Download a template to make design changes
to it.
|
- Click Custom Mail Templates or Standard
Mail Templates.
- Select a template.
- Click Download.
|
When the design changes are complete,
you must submit the template to an IBM Software
Services for Collaboration representative for approval before it can
be applied to user mail files.
|
Remove a custom template from the list of
available templates.
|
- Click Custom Mail Templates.
- Select a template.
- Click Delete Selected.
|
Remove a template if it is no longer
used. If you remove a template that is currently assigned to a user,
you should assign a new one.
Be careful when removing a template.
If you change your mind, you must contract the services of IBM Software Services for Collaboration
to add it back.
|