Creating policies for service users

To ensure that users in the service have the same experience as on-premises users, you can create explicit policies. Any organizational policies that you might be using on premises are not supported.

Before you begin

Read the following topics:

About this task

Use these general steps to create explicit policies that mirror your on-premises policies. If you include policy settings that are pre-defined for all users in the service, or that are not supported, the service ignores the settings.

Important: If you plan to support multiple domains in your organization, use a naming convention that includes the domain name when you create any of your policy documents. Supporting multiple domains essentially means that multiple names.nsf files from different company domains are synced to the service. Therefore, it is critical that all Policy Settings documents and all master Policy documents have unique names.

For more information about creating policies, see the IBM® Domino® 9 documentation. Refer to the topics on policies in the section on configuring users and servers.

For information about IBM Notes® Traveler policy settings, see the topic on creating a IBM Traveler policy settings document in the IBM Traveler documentation.

Procedure

  1. Identify the policies that you are currently using in your on-premises policies.
  2. Note any settings in the current policy that have restrictions when used in the service.
  3. Use the information that you identified in the previous steps to create an explicit policy.
  4. To assign the policy, add the names of users or groups from the directory to the Policy Assignment field of the Policy document. Or, type a wildcard entry to represent all names in an organization, for example, */Renovations.
    Note: The service does not support assigning policies by specifying the policy name in a user's Person record in the Domino directory. If you are using this kind of policy model, you must switch to a direct assignment in the Policy document itself.

What to do next

You cannot open a service policy to view the settings. However, to view a detailed summary of the effective policy settings, use the Policy Viewer in the Domino Administrator client. You can view a policy synopsis for a selected user or group.