You can allow users to access IBM
SmartCloud® Notes® from
third-party email clients using IMAP. IMAP access is disabled by default,
but you can enable it for all users or only for specific users.
Before you begin
To allow IMAP access on a per user basis, you add the text
item SaaSAllowIMAP=value to
the user's Person document in the Domino® Directory
on a server that you synchronize with the service. There are a number
of ways you can do this. For example, you can add a field to the Person
document, or you can add an item element to a note.
If you
are unfamiliar with the methods used to add a text item to a form
in the Domino Directory, see the information about customizing the
Domino Directory
template in the Reference section of the
Domino 8.5.3
documentation.
Note: Users who have Author rights to their Person document
can enable IMAP for themselves by setting the field SaaSAllowIMAP to
2. To prevent this, on the Advanced tab of the Field Properties dialog
for the SaaSAllowIMAP field, set the Security Options
to Must have at least Editor access to use.
About this task
After you enable IMAP access, service users
can configure their mail clients for IMAP access using information
provided by the service. The following IMAP clients are supported:
Procedure
- Log on to the service as an administrator.
- If your account also has the
User role, click .
- In the System Settings section
of the navigation pane, click IBM SmartCloud Notes.
- Click Account Settings and then
click IMAP Email Access.
- Select one of the following, and then click Save:
- Enable IMAP for all users. If you select
this option, you do not need to complete any further steps.
- Enable IMAP for specific users only.
If you select this option, you have enabled IMAP access for your organization.
Continue to the next step to customize your on-premises Domino Directory
so that you can specify IMAP access for individual users.
- Disable IMAP for all users. If you
select this option, no users have IMAP access and you do not need
to complete any further steps.
- From the Domino Administrator
client, open the Domino Directory,
on an on-premises Domino server
whose directory you synchronize with the service.
- For each user you want to specify IMAP access, add a TYPE_TEXT item
named SaaSAllowIMAP to their Person document with
either of the following values:
- "2" -- to allow IMAP access. If you later change access from specific
users to all users, no additional steps are needed to allow these
users to continue to have access.
- "3" -- to deny IMAP access. A user who is denied access using
this value will be denied access under all circumstances. If you later
change access from specific users to all users, this user will continue
to have no access.
An example of an agent that assigns the value "2" is FIELD
SaaSAllowIMAP := "2"
Note: If you have enabled IMAP access
for all users, any value other than "2" or "3" defaults to allowing
access.
Results
If you enabled IMAP for all users, then service
users can set up their IMAP clients for IMAP access to SmartCloud Notes mail.If you added the text item to the Domino Directory,
during directory synchronization, the servers in the service are updated
with the new information. Users cannot enable IMAP access and set
up their IMAP mail clients until the synchronization is complete.