Enabling busytime details in calendars

You can enable IBM® Notes® users and web client users to see busytime details in calendars.

About this task

If you enable this feature, when users schedule a meeting or use a group calendar, they can click a block of busytime in someone's calendar to see details about the calendar entry. Users can see calendar details only if users grant them this access to their calendars. The following types of detailed information can be seen:
  • Type of calendar entry, for example, meeting or appointment
  • Optionally assigned calendar category
  • Meeting chair
  • Location
  • Room

This feature is disabled, by default. When it is disabled, users can still see the blocks of time when users are busy, they just cannot see details about those blocks of time.

Complete the following steps to enable busytime details.

Procedure

  1. Log on to the service as an administrator.
  2. If your account also has the User role, click Admin > Manage Organization.
  3. In the System Settings section of the navigation pane, click IBM SmartCloud Notes.
  4. Click Account Settings.
  5. Click Email & Calendar Options.
  6. In the Calendar Details section, select Enable calendar detail collection.

Results

When Notes client users and web client users schedule a meeting or use a group calendar, they can click a block of busytime in a calendar to see details if they are given the access to do so. Users control who can see their calendar information and whether detailed calendar information is visible or only users' availability. To control access to their calendars, web client users click Preferences > Delegation > Schedule. Notes users click More > Preferences then Access and Delegation > Access to Your Schedule.