IBM FileNet P8, Version 5.2.1

Using a saved search to generate an export manifest

You can use a saved search to generate a list of assets to add to an export manifest.

A saved search can be built and saved in IBM® Administration Console for Content Platform Engine. Only searches against an object store can be used.

Restriction: Searches that were saved by using the administration console in Content Platform Engine V5.2.0 or earlier must first be opened and resaved to ensure that the information that is required by FileNet® Deployment Manager is present.

You can also use a search that was created with Enterprise Manager in an earlier version of Content Platform Engine by first bringing that search into the administration console as a saved search. For more information, see Importing saved searches from Enterprise Manager.

To use a saved search:

In the Add Assets navigation window, navigate to the object store that contains the saved search that you want to use and select the saved search from the list. The saved search must be stored in the same object store that the assets are exported from.
Optional: In the SQL Search tab, modify the search as needed. Although a saved search can be edited and run in FileNet Deployment Manager, the changes are not saved into the object store.
Click Run to run the query. The results are displayed in the Search Results tab. Validation errors are displayed in the Search Results tab. Syntax errors must be corrected before the query can run successfully.
In the Search Results tab, select one or more assets, and then click Add. When you finish adding assets, close the Add Assets window.
Tips:
- The Maximum result limit setting determines the maximum number of search results that the query can return. A value of zero indicates the default limit of 500 search results.
- Click Add All to add all assets that are returned by the search criteria to the export manifest. If any returned asset is already listed in the export manifest, the duplication is automatically detected and the asset is not added a second time. Thus it is safe to rerun a search and use the Add All option to cause the system to add any assets that were created since the export manifest was originally populated.
- Use the menu action Export Manifest > Refresh Assets to remove any deleted assets from the export manifest. However, because the refresh verifies each asset individually, the refresh can take a long time to process. For a large export manifest that was originally generated by using an SQL query, it might be more efficient to create a new export manifest and rerun the saved search to regenerate the export manifest contents.
- If the number of assets that is returned by the search exceeds 500, click More Results to fetch the next 500 results to add to the search results table. The results are appended to the end of the table and the value for Results displayed is updated to indicate the cumulative total.
To save your changes to the export manifest, click File > Save.