Notes 8.5.3
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This quick reference includes a screen image, which explains the basics in Mail, as well as tables that list other commonly-used tasks and shortcuts.
Task | Action |
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Open Mail |
Click the Open button and select Mail. |
Compose a new message |
Click . |
Send a message to someone from your contact list or another directory |
While composing an email, click the To link, and select a directory. |
Mark messages read or unread |
Select the message or messages, right-click and select or . |
Sort Inbox by last name (surname) |
Optional: Designate last name prefixes, such as “Van” for "Van Morrison" under Enter last name prefixes. For additional help, click and hold the "?" icon. |
Task | Action |
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Change the color of read and unread messages |
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Mark all messages viewed in the preview pane as read | Click Basic Notes Client Configuration. Under Additional Options, select Mark documents read when opened in preview pane. (Macintosh OS X users: click ), and then click |
Add icons in my Inbox to show if I am the only recipient, a Cc recipient, or a Bcc recipient | To display icons that identify your recipient level, click Mail, and then click the Recipient Icons tab. , click |
Change the letterhead (graphic in the header of emails) |
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Spell check all messages before sending |
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Encrypt all messages |
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Turn off the Fw: prefix |
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Save or do not save emails in the Sent folder |
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Task | Action |
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Spell check one message | Click | .
Encrypt one message | In a message you create, click Encrypt above the To field of the message. If the Encrypt option doesn't display, click . |
Confirm delivery of a message | You can confirm delivery of your message to
the mail server of the recipient
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Receive a return receipt when recipients open a message | If a recipient's mail program supports this feature, you can have Notes® send you a return receipt when a recipient reads a message you sent. Many Internet mail programs support return receipts. However, even if a recipient's mail program supports this feature, a recipient's organization may not allow it for security reasons.
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Prevent copying or forwarding of a message | You can prevent Notes mail recipients from copying a Notes mail message that you send. This includes copying with the clipboard, forwarding, replying with history, and printing. Note that this option is merely a deterrent to copying, as recipients can use other means to copy the message.
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Add a Confidential prefix to a message subject |
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Do not receive out-of-office messages from others | If you know that a recipient is on vacation, and want to be able to send the person messages without receiving out-of-office replies, you can have Notes refuse this type of reply.
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When you send a message to a group, prevent recipients from seeing group members |
Note: If you forward or reply to a message that displays
the personal group name in the To field, you
must select this option again for the forwarded message or reply to
prevent expansion of the group again.
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Preview emails in a popup window as they arrive |
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Task | For Windows | For Macintosh |
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Create a new email | Ctrl+M | Apple + M |
Open selected email | Enter | Enter |
Close current email or mail view | Esc | Esc |
Mark selected email read or unread | Insert | NA |
Go to the next unread email | F4 | |
Go to previous unread email | Shift+F4 | |
Get help for the current feature | F1 | Help or Apple + ? |
Undo last action | Ctrl + Z | Apple + Z |
See a list of available shortcuts | Ctrl+ Shift + L |