Overview of space management
In the IBM® TRIRIGA® application, the management of spaces includes associating spaces to other records, auditing spaces, tracking the use of spaces, and maintaining space use agreements.
- Space management roles
- The space manager is responsible for tracking the allocations, assignments, and utilization of the spaces within a facility as determined by space use agreements. Meanwhile, the space planner is responsible for monitoring the costs and utilization of the spaces at the strategic portfolio level across multiple facilities. Depending on the organization, these roles might be held by the same person or by many people.
- Space associations
- A space association is a type of relationship between the space record and the associated record. Space associations include space allocations and space assignments.
- Space audits
- A space audit is a snapshot or capture of the space details in a building or structure to evaluate the accuracy, efficiency, and utility of spaces. You can conduct space audits regularly to track and compare space allocations, space usage, and space costs over time.
- Space utilization
- Space utilization is the efficient use of a space. You can track the use of a space by attaching space utilization records, and by conducting space audits regularly.
- Space use agreements
- A space use agreement (SUA) is an agreement between two parties, such as a landlord and tenant organization, about the use and cost of the space. In real estate leases and owned property agreements, you can use SUAs to define the internal arrangements with the organizations that are assigned to the space.