Reserving rooms, equipment, and vehicles
You can create reservations for yourself or for someone else. Alternatively, you can request that someone else create reservations for you. To save time, you can set your preferences for payment method, meeting spaces, workspaces, and vehicles.
- Reservations
There are several different methods of creating reservations that depend on your role. These roles include the Request Central role, Contact Center Agent, Reservation Coordinator, and Microsoft Outlook user. Regardless of the method that you use, these different reservation methods trigger the same set of business rules for the booking status and work tasks. - Creating reservations
Use your calendar to reserve available meeting spaces, workspaces, equipment, and vehicles. If a food or equipment service provider is associated with the meeting space, you can add a food or equipment order with the room reservation. - Creating recurring reservations
Recurring reservations can reserve spaces, equipment, and food services for a series of meetings. If the selected space is not available for every occurrence of the series, the selected space is placed on hold for the available times, and the exceptions are displayed. You can assign available alternate spaces to the exceptions. - Requesting reservations
If your role is required to submit requests to a Reservation Coordinator, you can request to reserve available meeting spaces, workspaces, equipment, and vehicles. - Setting reservation preferences
To save time, you can set your preferences for payment method, meeting spaces, workspaces, vehicles, and delegates in your profile record. When you reserve rooms, equipment, and vehicles, these preferred settings are displayed by default. When you select delegates, these people can create reservations in their calendars for you. - Examples of reserving resources in Microsoft Outlook
In Company ABC, IBM TRIRIGA Workplace Reservation Manager is integrated with Microsoft Exchange and Microsoft Outlook. In Microsoft Outlook, users can create appointments and use IBM TRIRIGA forms to reserve company resources. Company resources can include rooms, workspaces, catering, and equipment such as projectors and video conferencing. Depending on their IBM TRIRIGA user role, users can make and manage reservations of common or private resources for themselves or for other company employees. - Examples of reserving resources in IBM TRIRIGA
In Company ABC, IBM TRIRIGA Workplace Reservation Manager is integrated with Microsoft Exchange and Microsoft Outlook. Depending on their user role, users can make and manage reservations of common or private company resources for themselves or for other company employees. Company resources can include rooms, workspaces, catering, vehicles, and equipment such as projectors and video conferencing.
Parent topic: Managing reservations and reservable resources