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How do you restrict users based on their License Roles in Cognos BI 10

Technote (FAQ)


Question

The following matrix describes how to specify capabilities and permissions in Cognos Business Intelligence 10 based on the Cognos 10 license model inotroduced in 2014.

For Cognos Analytics see the following technote: "How do you restrict users based on their license Roles in Cognos Analytics" http://www-01.ibm.com/support/docview.wss?uid=swg21684890

Answer

Below are the new licensed roles introduced in 2014. Customers in Passport Advantage have already been migrated to this new license model which provides increased capabilities to end users and a simplified license model for administrators.
IBM Cognos Business Intelligence License Roles:

· Forward Looking Analytics Architect
· Analytics Administrator
· Analytics Explorer
· Analytics User
· Information Distribution

For further questions regarding Licensing please contact your IBM Account Manager.


License Cognos Role Capability
Forward Looking Analytics Architect System Administrator Receive Burst Report Outputs (inc Active Reports)
IBM Cognos Connection
IBM Cognos Mobile Applications
IBM Cognos for Microsoft Office
IBM Cognos Workspace
IBM Cognos Workspace Advanced
IBM Cognos Report Studio
IBM Cognos Insight
IBM Cognos Event Studio
IBM Cognos Query Studio
IBM Cognos Analysis Studio
IBM Cognos Metric Studio
IBM Cognos Metric Designer
IBM Planning Analytics for Microsoft Excel (PAx)
IBM Cognos Framework Manager
IBM Cognos Business Intelligence Transformer
IBM Cognos Administration
IBM Cognos Cube Designer/Dynamic Query Analyzer
IBM Cognos Software Development Kit
IBM SPSS Modeler Client for BI
Analytics Administrator System Administrator Receive Burst Report Outputs (inc Active Reports)
IBM Cognos Connection
IBM Cognos Mobile Applications
IBM Cognos for Microsoft Office
IBM Cognos Workspace
IBM Cognos Workspace Advanced
IBM Cognos Report Studio
IBM Cognos Insight
IBM Cognos Event Studio
IBM Cognos Query Studio
IBM Cognos Analysis Studio
IBM Cognos Metric Studio
IBM Cognos Metric Designer
IBM Planning Analytics for Microsoft Excel (PAx)
IBM Cognos Framework Manager
IBM Cognos Business Intelligence Transformer
IBM Cognos Administration
IBM Cognos Cube Designer/Dynamic Query Analyzer
IBM Cognos Software Development Kit
Analytics Explorer Consumers + Authors + Mobile Users + Metrics Authors Receive Burst Report Outputs (inc Active Reports)
IBM Cognos Connection
IBM Cognos Mobile Applications
IBM Cognos for Microsoft Office
IBM Cognos Workspace
IBM Cognos Workspace Advanced
IBM Cognos Report Studio
IBM Cognos Insight
IBM Cognos Event Studio
IBM Cognos Query Studio
IBM Cognos Analysis Studio
IBM Cognos Metric Studio
IBM Cognos Metric Designer
IBM Planning Analytics for Microsoft Excel (PAx)
IBM Cognos Framework Manager
IBM Cognos Cube Designer/Dynamic Query Analyzer
IBM Cognos Business Intelligence Transformer
Analytics User Consumers + Authors + Mobile Users Receive Burst Report Outputs (inc Active Reports)
IBM Cognos Connection
IBM Cognos Mobile Applications
IBM Cognos for Microsoft Office
IBM Cognos Workspace
IBM Cognos Workspace Advanced
IBM Cognos Report Studio
IBM Cognos Insight
IBM Cognos Event Studio
IBM Cognos Query Studio
IBM Cognos Analysis Studio
Information Distribution Readers + Mobile Users (note 1) Receive Burst Report Outputs (inc Active Reports)
IBM Cognos Connection
IBM Cognos Mobile Applications


Note 1: No license for Cognos Workspace. This capability needs to be removed.(see note 3)

Note 2: IBM Cognos Analysis For Microsoft Excel (CAFÉ) was changed to Planning Analytics for Excel (PAx ) to reflect the changes to TM1.

Note 3: In order to comply with licensing regulations it may be required to remove the capability for a studio from a Cognos Role.

To disable these functions for a Cognos Role:

1. Navigate to IBM Cognos Administration > Security > Capabilities
2. Locate the capability you are looking to remove (Analysis Studio, Event Studio or Business Insight/Cognos Workspace = "Executive Dashboard" )
3. From the drop down arrow select "Set Properties".
4. Navigate to the "Permissions" Tab.
5. Remove the Cognos Role by selecting the checkbox next to it and then click "remove".

Note 3: IBM does not recommend the mixing of charge metrics for end users. In the case where this is required, users accessing components of the system licensed under the PVU charge metric must be licensed. PVUs must be owned for each of the components inclusive of the BI server with DQ and Content Manager. Users accessing servers under the Authorized User charge metric are not limited to the number or size of servers which they can access.

Additional related information that should be read when considering security and licensing of your IBM Cognos environment:

1 - The matrix above is based on the License Information Documents for IBM Cognos Business Intelligence. They can be found by clicking on the License Role

http://www-03.ibm.com/software/sla/sladb.nsf/searchlis/?searchview&searchorder=4&searchmax=0&query=%28Cognos%29

2 - Restricting access to the IBM Cognos environment:
http://www-01.ibm.com/support/knowledgecenter/SSEP7J_10.2.1/com.ibm.swg.ba.cognos.inst_cr_winux.10.2.1.doc/t_restrictuseraccesstothecognosnamespace.html?lang=en
Related information

Related information

How to restrict users to Licensed Roles using Cognos An

Document information

More support for: Cognos Business Intelligence
Cognos Administration

Software version: 10.1, 10.1.1, 10.2, 10.2.1, 10.2.2

Operating system(s): AIX, HP-UX, Linux, Solaris, Windows

Software edition: All Editions

Reference #: 1626203

Modified date: 20 April 2018