IBM Support

All-in-one Admin Tool for agent-based troubleshooting & problem solving

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This technote contains an All-in-one Admin Tool that consists of a collection of tools that IBM Support provides in various technotes and wiki articles. These technotes usually require an Administrator to create agents to troubleshoot or workaround various issues. The goal of this tool is to eliminate those steps in favor of guided options to perform the required tasks.


Section Index:

  • Prerequisites
  • Steps to use tool
  • Tools & functionality
  • Additional Information
  • Change History


-- Notes/Domino 8.x or later releases; all operating systems
-- Local Notes client
-- Administrative access

Steps to use tool

1. Click the attachment to download and then extract its contents to your local Notes\Data directory.

2. Create a new database from your local templates of the one named "AdminTools1.3". Database can be local server requirement has been removed.

3. Read the "About this Database" cover sheet, which describes the initial setup and how to use the database.

4. Before using the various tools review the "Help" button in each tool

Tools & functionality

This section lists each tool and their functionality.

1. Remove Profiles Tool
  • Tool to present a selectable list of profile documents for removal from a database. IMPORTANT NOTE: Do not use this tool to remove the OOO profile.
  • For more information about this tool, see the "Additional Information" section below
2. Out of Office Diagnostic Tool
3. Prohibit Design Element Tool
  • Presents design elements that have the prohibit flag enabled with the option to remove the flag. (See related wiki article titled "Prohibit Design Element Tool")
4. Copy Database Tool
  • Create a LotusScript, document-level copy of a mail database
5. Rebuild Mail Database Inbox
  • Rebuilds a mail database Inbox, which may become necessary due to corruption or the accidental removal of documents from a folder. See related technote #1104973 - How to rebuild a Notes mail inbox
6. Edit Database ACL
  • Given a list of mail databases this tool will set the ACL entry for the mail file owner to editor, designer, or manager
7. Find Duplicate Templates
  • Locate duplicate templates on a server and provide comprehensive list of duplicate templates, identifying which ones are the original
8. Disable Background Agents
  • Given a list of mail databases this tool will enable or disable all background agents in a database by editing the database property "Disable background agents for this database". (See related technote #1380020)
  • This tool leverages C API functions and allows you to edit a property is not accessible via LotusScript
9. Create Mail Database Spreadsheet
  • Given a server name in your organization this tool will gather your specified mail database attributes and create a Comma Separated Value (CSV) file to be opened and manipulated in spreadsheet format. (See related technote #1268625)
10. Document DXL Export Tool
  • Export a select document to XML format to analyze it at a more granular level
11. Fix Duplicate Folders
12 Log Analysis
  • Tool to search given list of text files for particular string and output to a text file
13. Mail Database Search
  • Searches a directory or selected mail databases for a particular string where the results are output to the log as document links (See related technote #1259256)
14. Delete Document
  • Ability to remove a document given if you know the NoteID of the document
15. Edit Mail Rules
  • Visually inspect Mail Rule Documents versus orphaned Mail Rules in the calendar profile document and ability to remove orphaned rule from calendarprofile document (See related technote #1088058)

Additional Information

Related Q&A about "Remove Profiles Tool"

Q. When you delete the calendar profile document what information do you need to reset?
The best practice is to get a screenshot of each page of the Calendar preferences, Mail rules, and feeds that are set.

Q. What should you do to recreate the Calendar profile document?
Manually change the "This mail file belongs to" field vaule to the mail file owner.

Q. How can you verify the Calendar profile document was recreated?
Use the NotesPeek tool.

Change History

13 November 2013 - Document DXL Export tool updated.

Related information

Prohibit Design Element Tool
How to rebuild a Notes mail inbox
Using LotusScript to generate a report with mail databa
How to programmatically edit the database property "Dis
How to use the Out Of Office (OOO) diagnostic tool
Intermittent memory issues and hangs in Domino Designer
A Spanish translation is available

Cross reference information
Segment Product Component Platform Version Edition
Messaging Applications IBM Notes
Messaging Applications IBM Domino

Document information

More support for: IBM Domino Designer

Software version: 7.0, 8.0, 8.5, 9.0

Operating system(s): Windows

Reference #: 1459332

Modified date: 20 October 2014