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IV97343: PO CLOSES UPON INVOICE APPROVAL WHEN CLOSE PO FLAG IS UNCHECKED

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APAR status

  • Closed as program error.

Error description

  • Problem Details:
    If the Organization option is set to automatically Close the
    PO, then the Invoice/Change Status dialog will have the Close
    PO? option defaulted to checked; if this flag is UNchecked on
    the Close PO? flag upon Invoice approval the PO closes anyway.
    
    Steps to reproduce:
    -Log in to maxdemo instance as wilson
    -Go To Administration | Organizations
    -Press Enter in the Organization field
    -Click EAGLENA to open the record
    -More Actions | Purchasing Options | PO Options
    -Verify, or check the checkbox for "Enable Option to
    Automatically Close
    -PO's on Invoice Approval?"
    -Click OK
    -Save the record if you updated/enabled the option, otherwise
    click
    Cancel
    
    -Go To Purchasing | Purchase Orders
    -Click the New Purchase Order button on the toolbar
    -In the Company field enter "almar" and tab out
    -On the PO Lines tab click the New Row button
    -In the Item field enter 0-0031 and tab out
    -In the Storeroom field enter "central" and tab out
    -Save the record
    -Click the Change Status button
    -In the New Status field use the drop-down arrow and click
    Approved
    -Click OK
    
    -Go To Purchasing | Receiving
    -In the PO field enter the number of the PO that you just
    created and
    press Enter
    -Click the record to open it
    -Click the Select Ordered Items button
    -Click the checkbox to select the PO Line
    -Click OK
    -Save the record
    
    -Go To Purchasing | Invoices
    -Click the New Invoice button on the toolbar
    -In the PO field enter the number of the PO that you just
    received and
    tab out
    -On the Invoice Lines tab click the Copy PO Lines button
    -Click the checkbox to select the PO Line
    -Click OK
    -Save the record
    -Click the Change Status button
    -In the New Status field use the drop-down arrow and click
    Approved
    -UNcheck the Close PO? checkbox
    -Click OK
    
    -Go To Purchasing | Purchase Orders
    -In the PO field enter the number of the PO that you just
    Invoiced and
    press Enter
    *The PO does not appear; click the Advanced Search button |
    More Search
    fields; in the History field | Select Value | click Y, then
    click the
    Find button
    **The PO is in CLOSE status
    

Local fix

Problem summary

  • ****************************************************************
    * USERS AFFECTED:                                              *
    * All users using Maximo Purchasing and Invoicing              *
    ****************************************************************
    * PROBLEM DESCRIPTION:                                         *
    * PO CLOSES UPON INVOICE APPROVAL WHEN CLOSE PO FLAG IS        *
    * UNCHECKED                                                    *
    ****************************************************************
    * RECOMMENDATION:                                              *
    * Apply Release 7.6.0.9 of Base Services or request an Interim *
    * fix                                                          *
    ****************************************************************
    

Problem conclusion

  • Invoice approval was ignoring the PO Close check box and using
    the Organization PO Close maxvar setting.
    

Temporary fix

Comments

APAR Information

  • APAR number

    IV97343

  • Reported component name

    PURCHASING

  • Reported component ID

    5724R46PU

  • Reported release

    760

  • Status

    CLOSED PER

  • PE

    NoPE

  • HIPER

    NoHIPER

  • Special Attention

    NoSpecatt / Xsystem

  • Submitted date

    2017-06-20

  • Closed date

    2017-08-15

  • Last modified date

    2017-08-15

  • APAR is sysrouted FROM one or more of the following:

  • APAR is sysrouted TO one or more of the following:

Modules/Macros

  • MAXIMO
    

Fix information

  • Fixed component name

    PURCHASING

  • Fixed component ID

    5724R46PU

Applicable component levels

  • R760 PSY

       UP



Document information

More support for: Maximo Asset Management
Purchase Requisitions

Software version: 760

Reference #: IV97343

Modified date: 15 August 2017