IBM Electronic Data Interchange

Optimize your business processes, reduce workload, cut costs & eliminate errors. Utilize our strong B2B/B2G/B2F competencies to increase digitized automation across your business with IBM EDI

What it can do for your business

Transform your business with IBM Electronic Data Interchange (EDI). We have been providing EDI for over 30 years, and EDI has never been more relevant. 
Implementing EDI services provides visibility into your invoices, orders, messages, inventory and onboarding facilities. You can implement one process for all trading partners, regardless of their size or technical expertise. Reduce or even eliminate the manual processes involved in the exchange of paper documents and phone calls with customers and suppliers. Our end-to-end services include order and invoice management, ERP integration, supply chain optimization, cloud and back-end applications.
 


E-Commerce and B2B integration

  • Increase automation and visibility
  • Improve business processes and quality
  • Enhance standardization
  • Scale up e-Commerce


Image of touch screen

  • Save 60-80% of the costs by switching to eInvoicing/eBilling
  • Reduce your corporate carbon footprint by going paperless with EDI
  • Increase data quality with EDI, allowing your business to utilize big data analytics to drive improvement.
  • Avoid duplication & slow transaction time – with EDI a transaction happens in under an hour.
  • Deliver a reliable, smooth, fast and error free service; increasing customer satisfaction powered by EDI
  • Improve your client/supplier & partner relationships by enabling Just In Time programs & enhancing trust.

What is EDI?

Did you know that sending one standard, printed paper invoice via post costs your company roughly 70 euros? Not only does the process involve postage, it also involves printing and human interaction to create the document. This is a painstakingly slow process, which wastes paper, is prone to errors, and adds the risk of delays, or becoming “lost in transaction”. What if your business depends on receiving the payment on time? Delayed payments may reduce your cashflow, which can be very costly. The same could be said for purchase orders, catalogues etc. You could cut the postage, and send it via PDF – that’s great, but it still requires human interaction – and that makes each invoice you send both costly and error prone. 
 
You are probably thinking: “There must be a better way?”
 
That was the exact thinking, when EDI was first introduced and popularized more than 30 years ago. This was the problem, they wished to solve. 

They wondered, if it could be possible to create various types of business documents – like invoices - written in a structured, specified data format to allow automatic generation of the document with no human interference, which could then be exchanged electronically between partners on the network, ensuring that the document would arrive; fast, with zero errors, and full traceability. 

Today EDI is used by most businesses. In fact, 75% of all electronic B2B exchanges are handled by EDI; however, many transactions and processes are still performed manually using an inefficient, costly and error prone process. 

The degree of EDI maturity differs from industry to industry, and the retail trade (and its partners) and logistic chains have achieved great advantages for many years and are still expanding the scope of use. 

As EDI becomes more widespread, its usability is expanded with the advent of new solutions, business needs and forms of organizations, trading networks and supply chains. 

Projects cover areas such as classic order/invoice management, ERP integration, supply chain and business process optimization, integration of mobile solutions and cloud applications with back-end applications.
 


IBM EDI Services

Our EDI Solution is fully standardized, up to date and at the the cutting edge of innovation - we can even pair your EDI solution with Blockchain to increase security and transparency.
We offer off the shelf standard EDI solutions, which are great if you want to set it up fast, cut costs & increase efficiency with an easy to manage solution, but we also offer fully tailored to your needs solutions.

Simplified

As the EDI concept developed, things got complicated as various formats, networks, document types and ERP systems became available. How do you connect to your receiver, if they need a completely different format than you are able to send with your ERP system or a different document layout? This is probably why EDI is not utilized to its full capacity by businesses – it can get too complex.

To get around this complexity, we’ve simplified our EDI solution. IBM EDI allows you to reach all your partners with our one adapter, one network & one format setup.

This means that you and your EDI partner are free to send and receive in the format(s) & layouts of your choice via our network using our adapter – we handle the tricky conversions with ease. We will also get you setup with the mailboxes and licenses that you need.

The formats

EDI is sent and received in many different formats of specified, structured data. Usually it is your ERP system, which dictates which formats you use. You will often need to send in one format, which needs to be converted to suit your receiver and vice versa. So far, we’ve not come across a format, which we did not support – but we love a challenge!

The most used formats include:

  • Nemhandel
  • PEPPOL
  • OIOUBL
  • EHF
  • X.400
  • Vans
  • P2P
  • X12
  • Edifact
  • XML
  • ZUGFeRD

Stay in control

We offer a range of "add on" services, which gives you full visibility and help you stay in control:

  • Track & Trace
  • Alerts
  • Statistics
  • Archiving
  • Copy
  • & more

Our team of experts will have your EDI solution up and running in no time – we’re experts, so that you don’t have to be.

Simplified

The formats

Stay in control

As the EDI concept developed, things got complicated as various formats, networks, document types and ERP systems became available. How do you connect to your receiver, if they need a completely different format than you are able to send with your ERP system or a different document layout? This is probably why EDI is not utilized to its full capacity by businesses – it can get too complex.

To get around this complexity, we’ve simplified our EDI solution. IBM EDI allows you to reach all your partners with our one adapter, one network & one format setup.

This means that you and your EDI partner are free to send and receive in the format(s) & layouts of your choice via our network using our adapter – we handle the tricky conversions with ease. We will also get you setup with the mailboxes and licenses that you need.

EDI is sent and received in many different formats of specified, structured data. Usually it is your ERP system, which dictates which formats you use. You will often need to send in one format, which needs to be converted to suit your receiver and vice versa. So far, we’ve not come across a format, which we did not support – but we love a challenge!

The most used formats include:

  • Peppol Biz
  • OIOUBL
  • EHF
  • X12
  • Edifact
  • XML
  • ZUGFeRD

We offer a range of "add on" services, which gives you full visibility and help you stay in control:

  • Track & Trace
  • Alerts
  • Statistics
  • Archiving
  • Copy
  • & more

Our team of experts will have your EDI solution up and running in no time – we’re experts, so that you don’t have to be.

PEPPOL

EDI offers so many benefits that it was impossible for the European union to ignore. However, with so many different EDI formats, specifications, types and “dialects”, the complexity of EDI caused by its flexibility became a hindrance; one which meant that cross European trade was not possible.

To solve the problem, the Pan-European Public Procurement On-Line (PEPPOL) project was established in 2008 by the EU. Keen to share years of EDI expertise; IBM joined the project, and 4 years later a new standard known as PEPPOL was launched. 

PEPPOL is a standardized format; a set of specifications, which the business documents are structured by. PEPPOL is also a supplier agnostic network connecting all VANS providers with a PEPPOL access on equal footing through a 4-corner model. 

This ensures that everyone sends and receives in the same specifications using the PEPPOL formats. Once you send a document through the PEPPOL network via a PEPPOL access point, you can reach anyone who has a registered PEPPOL endpoint – regardless of their EDI provider. That means one set of formats and one network.

If you want to send via the PEPPOL network, you need to adhere to the PEPPOL Format. If you wish to receive from the PEPPOL network, you need to register your GLN number in the registry (This can be done by your VANSEDI provider – IBM for example). 

PEPPOL is simple and removes all the complexity & flexibility by being 100% standardized; exactly what was needed to ensure easy cross European trade. 
To increase adoption and break down trade barriers, the EU has made it a requirement for all member states that all government entities must be able to receive documents through PEPPOL. This means that sending an invoice to a school in Copenhagen or to a hospital in London is the exact same document through the exact same network.

While it is only mandated for public sector to adopt PEPPOL, the use case is clear for the private sector. The public sector is just paving the way for the private. Norway made PEPPOL (EHS) a requirement in 2012, and within 2 years, the number of B2B transactions overtook the number of B2G transactions. The high standardization means that once you have access to the network and have setup the format, you can reach all your partners via PEPPOL – provided they are registered in the registry. It makes using PEPPOL the cheapest and easiest of all EDI solutions. 
Due to these advantages, the popularity of PEPPOL is set to rise, and the B2B market is expected to follow Norway’s example across Europe. Many countries have already been using PEPPOL for several years as a result of the 55 EU eInvoicing Directive from 2014. 
Are you ready to reap the benefits, or will you be left behind?
 

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