A view is a sorted or categorized list of documents. Views are the entry points to the data stored in a database. Every database must have at least one view, although most databases have more than one view.
Here are the general steps in planning your view.
Folders are containers used to store related documents or groupings of documents. Folders have the same elements as view and are designed much the same way. For more information on designing folders, see IBM® Lotus® Notes® Client Help.