Setting calendar preferences
Customize your calendar by setting your office hours, meeting invitations, and time zone information. Set any calendar defaults you want for new entries, such as entry type, anniversary repeat duration, and appointment and meeting duration. For time zone selections in new entries to take effect, you must first set your time zone preferences on this same page.
About this task
Customize your calendar settings with preferences.
Procedure
Set your calendar preferences according to the instructions
in this table.
Task | Procedure |
---|---|
Customize how you handle meeting invitations. | Click
|
, and select any of the
following:
Use calendar scheduling preferences to set up your normal office hours, which indicates to others when you are generally available for meetings. | Click Note: If you cannot
clear the selection of any day Monday through Friday or cannot select
Saturday or Sunday, then your administrator has enforced a five-day,
Monday through Friday work week, with Saturday and Sunday designated
as non-work weekend days.
|
. In the Availability section, select the days you normally
work and the hours you normally work on those days.
Set up your meeting invitations so that when you create one, it will be automatically populated with your conference call number and pass code, preferred rooms, and other meeting resource information. | Click Preferences > Calendar > Meeting, and specify conference call information, preferred sites, preferred rooms, and preferred resources. |
By default, the calendar displays appointments and meetings in your current time zone. You can set a Calendar preference to display a time zone other than your local one in all views of your calendar. You can also display a second time zone on your calendar. For example, if you work in Boston, Massachusetts (Eastern time zone), but regularly meet with people in Spain (Western / Central Europe time zone), you can display both time zones on your calendar. | Click Note: Additional time zones appear in One Day, Two
Days, One Work Week and One Week calendar views only.
|
.
For all the meetings you chair, set whether or not other meeting invitees are notified about updated invitee lists automatically. | Click When I add or remove meeting invitees, update the other participants option. | , and select or clear the
By default, updates for meetings that are on your calendar are processed automatically and the changes are applied to your calendar. | Click Automatically process meeting updates and apply changes to meetings option. | , and clear the
By default, new calendar invitations will appear on your calendar | Click Display new (unprocessed) notices option. | , and clear the