Managing groups

You can create and manage groups that can be used when addressing email and scheduling meetings. For example, you might create a group when users frequently send mail to the same set of people. The groups that you create are available from your company's directory in the service.

About this task

The size of a group is limited. Depending on the number of characters in the names of group members, the group size varies from approximately 800 to 1200 names. If you get a message that your group contains too many members, you can create multiple, smaller groups, and make each of them a member of a group.

Procedure

  1. Log on to the service as an administrator.
  2. If your account also has the User role, click Admin > Manage Organization.
  3. In the System Settings section of the navigation pane, click IBM SmartCloud Notes.
  4. From SmartCloud Notes® Administration, click Groups.
  5. Perform any of the following group management tasks. When you have finished creating or editing a group, click Save.
    Table 1. Group management tasks
    Task Steps
    Add a group Click Add Group.
    Include an Internet address for the group Specify the group's Internet address. This address enables you to use the group when sending email to other companies.
    Edit a group Click the name of the group to select it. When the group displays, click Edit.
    Add group members
    1. From a new or existing group in edit mode, click Add.
    2. Do one of the following:
      • In the window that displays, select one or more members from the list or enter a name that is not on the list using one of these formats:

        john@renovations.com

        "John Doe" <john@renovations.com>

      • Click Select All to add everyone on the list to your group.
    3. Click Add to add the names to the Select Names area, and then click OK.
    Tip: Use Starts With to skip to the letter of the alphabet that the name begins with.
    Remove group members Select the name of a group member or click Select All, and then click Remove Selected.
    Remove a group Select the name of one or more groups, and then click Delete Selected Groups.