You can change the mail file template
assigned to a user. For example, change the mail template if the IBM® Notes® client
of a user is upgraded to a new version.
Before you begin
Make sure that users are offline when you change
their templates.
About this task
When you change a user's mail file
template, custom folders in the mail file inherit the design of the
Inbox folder. Custom folders are folders that users create or folders
that a company creates in a custom template that is used in the service.
If
you change the languages of a user's IBM
SmartCloud® Notes subscription,
you then also need to change the language of the mail file template.
Note: Always
use this procedure to change the design of mail files. It changes
the design of mail files on the cloud servers, and the changes replicate
to local mail file replicas on Notes clients. Do not change the design
of local mail replicas or on-premises server-based replicas, including
through use of the Recompile all LotuScript function. If you do, the
local and cloud-based mail file replicas get out of sync: the service
doesn't allow on-premises design changes to replicate to the cloud,
and the timing of the local changes prevent the cloud servers from
replicating changes to the client. Note that users can create folders
without issue.
Procedure
- Log on to http://www.ibmcloud.com/social using
the email address and password of a SmartCloud Notes user
with the Administrator role.
- If your account also has the
User role, click .
- In the System Settings section
of the navigation pane, click IBM SmartCloud Notes.
- Click Users.
- If your organization uses partitions, select the partition.
Tip: If you do not know the user's partition, click User
Accounts in the navigation pane to locate the user and
view the partition assignment. Alternatively, if you have the Administrator
role, select All to view the names of users
in all partitions.
- In the Search box, type the beginning
characters of any of the following user values to display the user's
name:
- Distinguished name, for example, Samantha Daryn/Renovations.
- Internet email address, for example, sdaryn@renovations.
- Last name, for example, Daryn.
A
"starts with" search matches values for names that begin
with letters you specify. It does not include results where the specified
letters are simply included in the name. For example, the results
of a search on
ma might include
masmith@renovations and
Kristin
MacGyver, but would not include
tamado@renovations.
Search results can include a maximum of 1000 names. You cannot use
the wildcard character (*) when you search.
- Select the name of each user to change to a specific template.
You can search for and select more names; previously selected names
remain selected.
- Click Apply Mail Template.
- Select the template to use.
- Click Apply Mail Template.
- Click Confirm.
- Click Continue.