Answer the questions in this topic to help you understand
and plan for the use of calendars and scheduling in the service.
About this task
Table 1. Calendars and scheduling questions| Question |
Considerations |
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Do you want on-premises users to look up
the free-time of service users?
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When an on-premises user requests the free-time
of a service user, the request is sent to the service user’s mail
server. The following on-premises configuration is required: - The on-premises user’s mail server must run the Calendar Connector
(CalConn) server task.
- An on-premises server in the service user’s domain must send the
request to the service. This server must be Domino 8.5.1 Fix Pack
2 or a later version and must run the CalConn server task.
- If the on-premises user making the request is in a different Domino
domain than the service user, the Calendar server in the on-premises
user’s domain must be able to send the request to the Calendar server
in the service user’s domain. The Calendar server in the service user’s
domain then sends the free-time request to the service user’s mail
server.
- If the service user is not in the on-premises hub domain, you
must create a Connection document that enables servers in the domain
to connect to the service to send the free-time request. This same
Connection document is also required to connect to the service to
route mail. This step is unnecessary for the on-premises hub domain
because the Domain Configuration tool creates the required Connection
document.
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Do you want service users to look up the
free-time of on-premises users?
|
When a service user requests the free-time
of an on-premises user, the service user’s mail server sends the request
to a mail hub server in the on-premises hub domain. The following
on-premises configuration is required to process the request: - The CustomerMailHubs group, which includes the names of the on-premises
mail hub servers, must replicate to the service. This step provides
the service user’s mail server with the information necessary to connect
to the mail hub servers. The Domain Configuration tool creates the
group in the primary directory of the on-premises hub domain. If you
do not synchronize this directory, you must copy the group to a directory
that you do synchronize.
- If the on-premises user’s domain is not the on-premises hub domain,
a Calendar server in the hub domain must be able to connect to the
Calendar server in the on-premises user’s domain to forward the request.
- If the on-premises user information is available in the on-premises
hub domain only through an extended directory catalog, the mail hub
servers in the on-premises hub domain must use directory assistance
to look up names in the directory catalog.
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Do you want service users to reserve rooms
and resources when scheduling meetings?
|
A service user can schedule rooms and resources
in on-premises Resource Reservations databases. The following on-premises
configuration is required to process the request: - You must synchronize the directory of the domain in which a Resource
Reservations database is located. Synchronization replicates the Mail-in
database documents that are required to route the reservations on-premises.
- When a service user reserves a room or resource, the reservation
is mailed to a mail hub server in the on-premises hub domain. If the
Resource Reservations database that contains the room or resource
is in another domain, you must configure mail routing to the other
domain. This requirement is similar to the requirement for routing
mail to an on-premises user in another domain.
- To enable a service user to look up the free-time of a room or
resource, the service user’s mail server must be able to connect to
a mail hub server in the on-premises hub domain. An on-premises server
must be able to look up the free-time in the Resource Reservations
database and return it to the service. These requirements are similar
to the requirements to look up free-time of on-premises users.
- You can replicate the directory of the domain that contains a
Resource Reservation database to the service through a directory catalog.
In this case, specific fields required for resource reservations must
be aggregated in the catalog.
- Avoid the use of duplicate site names that are used for rooms
and resources. If two sites have the same name, the service lists
resources from both sites under one site name. This situation can
lead users to reserve resources at the wrong site.
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