Administrators can add a standard signature or tagline
to outgoing email from all users within your organization. Users cannot
prevent the tagline from being included in the emails they send.
About this task
One way to promote your corporate identity is with email
signatures. Email signatures provide your organization with the opportunity
to standardize the look of all outgoing email.
You must have
both an HTML version and a plain text version of your tagline ready
to upload. Graphic support is limited to including an external link
in your HTML tagline.
Procedure
To add your corporate signature:
- Click .
- Click .
- Upload the tagline message, select the appropriate language,
and click Publish.
Both plain
text and HTML versions of the tagline must be provided, and the files
must be encoded as UTF-8. The tagline is displayed at the end of each
message and cannot be modified or deleted by users.
For each
language, you can provide only one tagline file. If you provide multiple
languages, the language that corresponds to a user's locale is
included in that user's email. If there are no taglines that
match a user's language, then English is included by default.
If there are no taglines that match a user's language and there
is no English tagline available, then no tagline is added to emails
from that user.
If
you upload a file with an invalid file name, the error message you
receive might contain garbage characters as part of that invalid file
name. Hover text shows the actual file name, but the error message
contains additional characters.