You can set a preference to determine whether, or how much
of, your schedule information displays when other people schedule
meetings and check to see your busy and free times.
About this task
The level of information described is determined by your Domino® administrator.
It always lets other people see at least whether specific time slots
are busy or free for you. It may let other people see text from your
calendar entries, including their subjects. However, if the administrator
has specified detailed information that includes calendar entry subjects
and you would rather keep the subjects of entries confidential, you
can determine whether your subjects are visible.
Procedure
- Open your mail or calendar, click More above
the message list, and then click Preferences.
- Click Access & Delegation.
- On the Access to Your Schedule page,
do one of the following to specify which people or groups can see
your schedule information.
- Click Everyone.
- Click No one.
- Click Only these people and groups,
and then type the names of people or groups. Click the arrow to the
right of the field to select names from a directory.
- Do one of the following to specify how much information
the people or groups you specified may see.
- Click Details about my calendar entries so
that people can right-click a block of busy time in your free time
schedule and see details about the corresponding calendar entry.
- Click Only my availability so that
people can see only blocks of busy and free time.
- Click Only my availability, except show details
to the following people and then type the names of people
or groups. Click the arrow to the right of the field to select names
from a directory.
- Optional: If you selected either of the details
options in the previous step, clear the Do not include
the subject of calendar entries in details check box to
permit people who can see calendar entry details to see calendar entry
subjects in the details.
Results
Note: If you cannot change these settings, it is because your
administrator has locked these preferences.
Important: Delegates
with access to Mail documents also have Author access
in your ACL, and can open Private Meetings.