Setting up reservation policies
Use your reservation policies to specify how far in the future a set of rooms can be reserved, and which users can make the future reservations. For example, a company can use reservation policy records to allow advance booking by selected administrative assistants before the rooms are opened for booking by general users. Reservation policy records can also be used to designate specific rooms for specific users such as to secure a block of rooms for the use of a specific product team. After the policy time period ends, the rooms are available for other users to reserve.
Before you begin
About this task
Reservation policy records for a specific room cannot have overlapping times. Only the specified users can make reservations within the policy time period. In the Available Rooms section, other users can see the rooms with effective reservation policies. However, when they try to book a room with an effective reservation policy, a notification informs them that the room is restricted. If no users are specified, the rooms are available to all users during the policy time period. Reservation policies that are in an Active or Revision in Process status are in effect; reservation policies in a Draft status are not in effect.
Procedure
- Select .
- Click the Add action.
- Specify the details.
- Create the record.