IV76201: IBM TRIRIGA DOCUMENT MANAGER NOT RESPECTING FOLDER SECURITY SETTING ON THE 'FILES REFERENCED' TAB

APAR status

• Closed as documentation error.

Error description

• The issue is 'Files Referenced' is not respecting Document
  Manager security settings. See below the steps for reproducing
  the issue.
  
  S01) Log in to IBM TRIRIGA as system;
  
  S02) Go to Home -> Portfolio -> People ->  Employees, and
  select 2 users for our testing and prepare them accordingly,
  assigning them the required security groups and licenses for
  accessing Document Manager (UserA and UserB);
  
  S03) Go to Home -> Tools -> Document Manager;
  
  S04) Under Documentation, click on the root Document Management
  folder;
  
  S05) Click on the 'New Folder' link;
  
  S06) For the Folder form, enter:
  
     General tab:
  
        Name: Test 1
        Description: Testing 1.
  
     Permissions tab:
  
        Click on the Find link and search for 'UserA' user and
  give it 'Admin (Full Control') permission over this folder
  
  S07) Click on the Create button and then Save & Close button;
  
  **NOTE: See how the 'Folder 1' will be for user 'UserA' below:
  
  S08) Back again to Documentation, click on the root Document
  Management folder;
  
  S10) Click on the 'New Folder' link;
  
  S11) For the Folder form, enter:
  
     General tab:
  
        Name: Test 2
        Description: Testing 2
  
     Permissions tab:
  
        Click on the Find link and search for 'UserB' user and
  give it 'Admin (Full Control') permission over this folder
  
  S12) Click on the Create button and then Save & Close button;
  
  **NOTE: See how the 'Folder 2' will be for user 'UserB' below:
  
  S13) Sign-out and log in as first user (UserA);
  
  S14) Go to Home -> Tools -> Document Manager and see that only
  Test 1 folder will be showing up to this user.
  
  S15) Open the folder and click on the 'New Document' link;
  
  S16) Create and upload the testing file 'Test 1 upload' to this
  folder and close the window;
  
  S17) Sign-out and log in as the second user (UserB);
  
  S18) Go to Home -> Tools -> Document Manager and see that only
  Test 2 folder will be showing up to this user.
  
  S19) Open the folder and click on the 'New Document' link;
  
  S20) Create and upload the testing file 'Test 2 upload' to this
  folder and close the window;
  
  S21) Sign-out and log in as first user (UserA);
  
  S22) Go to Home -> Tools -> Document Manager;
  
  S23) Open 'Folder 1' and then the 'File 1 upload' and click on
  the 'Files Referenced' tab;
  
  S24) Click on the Find button and search for the 'Test 2
  upload' file, see that this user will have access to this file.
  Click Ok after that;
  

Local fix

• N/A
  

Problem summary

• The  Document Management user guide is missing some information
  about where the security is applied.
  

Problem conclusion

• Document and Folder security is not applied to queries.  The
  Document Management User Guide will be ammended to talk about
  when security is applied and when it is not. This is targeted
  for the 2h2015 release.
  

Temporary fix

Comments

APAR Information

• APAR is sysrouted FROM one or more of the following:

• APAR is sysrouted TO one or more of the following:

Fix information

Applicable component levels