An international environmental consultant unifies project management with IBM Lotus Domino Enterprise Server and IBM Lotus Notes

Published on 13-Nov-2009

Validated on 28 Oct 2013

"IBM Lotus Notes and Domino were key to developing a project management tool that could centralize processes across multiple large organizations." - Valts Vilnitis, Director, ELLE

Customer:
Estonian, Latvian & Lithuanian Environment Ltd. (ELLE)

Industry:
Professional Services

Deployment country:
Lithuania

IBM Business Partner:
Exigen Latvia

Overview

Founded in 1998 by a group of environmental professionals from three Baltic countries, Estonian, Latvian & Lithuanian Environment Ltd. (ELLE) is an international environmental consulting company supporting environmental strategy and policy, capacity building, environmental legislation and environmental impact assessment, as well as training, seminars and workshops.

Business need:
Astrale GEIE works to provide assistance to the European Union’s LIFE Unit by monitoring and evaluating projects within the LIFE Unit. Because of the multitude of ongoing projects at any one time, the organization’s staff struggled with management and required additional support from ELLE as an external consultant. ELLE needed to create an environment project management system (EPMS) to help LIFE Unit and Astrale GEIE project staff, experts and managers better coordinate and manage projects.

Solution:
ELLE developed a new version of its pre-existing EPMS with additional functionality to extend its internal documentation, project management and project control capabilities to LIFE Unit projects. Based on IBM Lotus Domino Enterprise Server software and Lotus Notes software, the new system, called LIFEtrack, provides users with a centralized database to coordinate projects. The LIFEtrack solution provides LIFE Unit staff with a project document review cycle to facilitate project coordination.

Benefits:
Provides LIFE Unit users across Astrale GEIE with a single, centralized system for project documentation, control and management; Helps users manage and organize business operations, including document usage and storage, time and task management, and project team creation and management; Simplifies performance assessment with comprehensive project scoring; Eases reporting and organizational management while supporting payments through collection capabilities

Case Study

Founded in 1998 by a group of environmental professionals from three Baltic countries, Estonian, Latvian & Lithuanian Environment Ltd. (ELLE) is an international environmental consulting company supporting environmental strategy and policy, capacity building, environmental legislation and environmental impact assessment, as well as training, seminars and workshops.

Challenge
Astrale GEIE works to provide assistance to the European Union’s LIFE Unit by monitoring and evaluating projects within the LIFE Unit. However, because the LIFE Unit staff oversees up to 840 ongoing projects at any one time, the organization’s staff struggled with management and required additional support from ELLE as an external consultant. ELLE needed to create an environment project management system (EPMS) called LIFEtrack to help LIFE Unit and Astrale GEIE project staff, experts and managers better coordinate and manage projects.

Solution
ELLE developed a new version of its pre-existing EPMS with additional functionality to extend its internal documentation, project management and project control capabilities to LIFE Unit projects. Based on IBM Lotus Domino Enterprise Server software and IBM Lotus Notes software, the new system, called LIFEtrack, provides users with a centralized database to coordinate projects. For each new project, the system creates a main project document, which includes basic information. The database then allows users to add dependent documents to this main document form, including report documents, mission documents and additional clause documents.

The LIFEtrack solution provides LIFE Unit staff with a project document review cycle to facilitate project coordination. Project coordinators process project documents through the review cycle by putting them on review, approving them and then finalizing them.

Benefits
-Provides LIFE Unit users across Astrale GEIE with a single, centralized system for project documentation, control and management

-Helps users manage and organize business operations, including document usage and storage, time and task management, and project team creation and management

-Simplifies performance assessment with comprehensive project scoring

-Eases reporting and organizational management while supporting payments through collection capabilities

Products and services used

IBM products and services that were used in this case study.

Software:
Lotus Domino Enterprise Server, IBM Notes

Legal Information

© Copyright IBM Corporation 2009 IBM Corporation Software Group Route 100 Somers, NY 10589 U.S.A. Produced in the United States of America November 2009 All Rights Reserved IBM, the IBM logo, ibm.com, Domino, Lotus and Lotus Notes are trademarks of International Business Machines Corporation, registered in many jurisdictions worldwide. A current list of IBM trademarks is available on the Web at “Copyright and trademark information” at ibm.com/legal/copytrade.shtml. Other company, product or service names may be trademarks or service marks of others. The information contained in this documentation is provided for informational purposes only. While efforts were made to verify the completeness and accuracy of the information contained in this documentation, it is provided “as is” without warranty of any kind, express or implied. In addition, this information is based on IBM’s current product plans and strategy, which are subject to change by IBM without notice. IBM shall not be responsible for any damages arising out of the use of, or otherwise related to, this documentation or any other documentation. Nothing contained in this documentation is intended to, nor shall have the effect of, creating any warranties or representations from IBM (or its suppliers or licensors), or altering the terms and conditions of the applicable license agreement governing the use of IBM software.