Client options

IBM Notes and Domino

IBM Notes and Domino licensing
Client/server licensing Per user licensing PVU licensing
Server options

IBM Domino Express offerings priced per user

IBM Domino Utility Server Express
Client options CEO bundle IBM Domino Utility Server
Additional entitlements with IBM Notes and Domino licenses

If you prefer client and server licensing, you pay for IBM® Domino® server licenses and Client access licenses separately. The table below outlines several client choices available for licensing in this manner:


Client license options

IBM Domino Enterprise Client access license

Server access license that provides access to the full range of client software (including desktop, web and mobile clients) used to access IBM Domino messaging and collaboration functions. These functions include teamrooms and the capability to use Domino applications. These applications may be developed in house using IBM Domino Designer software or acquired from independent software vendors.

This license includes a user license to IBM Notes, IBM iNotes, IBM Notes Traveler, and IBM Domino Designer. In addition, this license provides entitlement to the following software for 1 user: IBM Sametime Entry, IBM Connections Files and Profiles and IBM Mobile Connect clients.


IBM Domino Messaging Client access license

Server access license that provides access to the full range of client software (including desktop, web and mobile clients) used to access IBM Domino messaging functions. These functions are limited to messaging, calendar and scheduling, personal information management (local address book and personal journal), blogging, discussion databases and document libraries.

This license includes a user license to IBM Notes, IBM iNotes, and IBM Notes Traveler. In addition, this license provides entitlement to the following software for 1 user: IBM Sametime Entry and IBM Connections Files and Profiles.

Frequently asked Questions

Who needs to purchase a client access license?
Any and every person who is either an employee or a contractor who is doing work for the company and is accessing IBM Notes, IBM iNotes or IBM Notes Traveler for email must purchase a Messaging Client access license to access email on their IBM Domino server. They require a license and must have their own user name and password, e.g., joe@us.acme.com or m_houston@XYZ.com.

Q. How do you translate this into a usage scenario?
A . Consider a real estate company that has 350 independent agents in multiple locations. Each office has one PC and the people working there are using email to do work. None of them are employees, but rather are referred to as 'contractors' for the real estate agency. These real estate agents, or 'contractors' are receiving payment for their work from the real estate agency and are using the real estate agency's Domino email.

The agency has set up one Domino mail box and one directory entry for each location. One person logs on to this mail box and reads, sends or receives email. When s/he is done with their work, s/he person logs off and another person logs onto that exact same PC with the exact same identification. In this example each user must have their own identification (user name and password) to access email, and the company must pay for licenses for each of these users. If they do not, they are out of compliance.

Q. What constitutes a license? Do I receive CDs and documentation? Do client licenses include software or just a license to access the IBM Domino server software?
A. IBM Domino server and the appropriate Client access license (Messaging or Enterprise) give you the right to install and use the software in accordance with the terms of the license. When you acquire licenses, the appropriate software and associated documentation are available to you for warranted use and are available to download from IBM Passport Advantage (PPA). What you can access on the PPA site is determined by your entitlement. If you would like CDs and hardcopy documentation, one media pack per major release (e.g., 6.5, 7.0, 8.0) is available on request. Additional copies of media can be purchased.

Q. When do I need a client access license?
A. A client access license (or per user charge if you are using per user licensing) is required for access to IBM Domino capabilities that require authentication, except for Web browser access to IBM Domino Utility Server or IBM Domino Utility Server Express software.

Access to messaging capabilities is always authenticated because messaging requires secure validation of a user's unique identity, and the user is registered in the IBM Domino Directory. Use of IBM Notes is always authenticated because you are prompted for an ID when you start up the software.

A Client access license is required for:

A Client access license is not required for:

*Note that with the per user licensing model under the Client access license, access to IBM Domino capabilities is limited to the people for whom you have paid the per user charge.

Q. What determines how many client access licenses I need? Is it based on the number of named IDs in the IBM Domino directory? Copies of client software installed? Individual people using IBM Notes and Domino capabilities?
A. A client or per user license is required for each individual person who is given assess to IBM Domino capabilities in a manner that requires a Client access license (see previous Q&A) - no more, no less. This is true regardless of the number of workstations used, copies of software installed, number of unique user IDs in the IBM Domino directory or number of mail files.

A single user needs exactly one Client access license that covers the appropriate clients and capabilities he needs, regardless of the number of different IDs he may use or the number of workstations she may use. Here are some examples.

In each of the following scenarios, two client access licenses are required:

In each of the following scenarios, one client access license is required:

Q. Is a separate Client access license required for a shared resource such as a shared IBM Notes ID or mail-in database?
A. No. As long as each individual user who uses the shared ID or accesses the mail-in database has his or her own individual Client access license, no separate license is required.

Q. Do ID or mail files that are used for testing require client access licenses?
A. No. If developers or administrators create test IDs with fictitious user names, the IDs do not require client access licenses, provided that each user of the ID has her own unique Client access license.

Q. Do generic IDs used for IBM Domino administration tasks require a client access license?
A. No. Companies often create generic IDs for tasks such as signing applications or running agents. These IDs do not require an additional Client access license, but each user of the ID must have his or her own unique Client access license.

Q. I am using the Domino Directory, and a select group of "non-Client access license" users need to be added to provide authenticated access to non-Domino applications such as IBM IBM Forms. Do these "non-Client access license" users require a Client access license?
A. No, if these users are not assigned an authorized user name/password in the Domino Directory and they do not access any Domino applications or databases, they do not need a Client access license.

Q. Do IBM Domino administrators need a specific client access license type?
A. No. The IBM Domino server license entitles any licensed user the right to administer the server using either the IBM Domino Administrator interface, or the IBM Domino Web Administration interface. Both of these tools are supplied with the IBM Domino server code at no additional charge. Furthermore, you do not need to acquire a Client access license for anyone whose sole and exclusive function is to administer any IBM IBM Domino server.

Q. Do names added to the IBM Domino directory just for mailing addresses require a client access license?
A. No. Companies often add person documents to their IBM Domino directory to be used for mail addressing to their customers, partners and suppliers. These person documents do not require a Client access license if they are only used for mail addressing. If they are used for authenticating and accessing a IBM Domino application, then a license is required.

Q. Does IBM offer tradeup pricing to move from IBM Domino Messaging or Enterprise Client access license to CEO Communications bundle?
A. IBM offers tradeup to move from IBM Domino Messaging Client access license or Enterprise Client access license to CEO Communications bundle, but not to the IBM Notes/Domino family client-server or processor value unit licensing model. If you are using IBM Domino Messaging Client access license or IBM Domino Enterprise Client access license, you have the option to trade up your per user access licenses to the Passport Advantage CEO Communications bundle.

Q. A shrink wrapped license of IBM Notes software was included with my Lenovo workstation hardware purchase. Does this equate to a client access license?
A. No, Some Lenovo PC and ThinkPad computers may carry an entitlement for a standalone IBM Notes client license, allowing users to install and run this complete Internet client with rich e-mail and personal information management (PIM) features. In this context, the IBM Notes client can be used to access Internet (POP3 or IMAP) e-mail, directory and Web servers that are not based on IBM Domino. However, the standalone IBM Notes license does not include a client access license to any IBM IBM Domino server.

The standalone IBM Notes client license would be considered a POP3, IMAP or basic Web browser client that requires a separately acquired client access license to access IBM Domino capabilities. If you want to access a IBM Domino server, OEM tradeup part numbers are available for you to upgrade standalone licenses to full IBM Notes licenses at a reduced price. Consult your IBM representative or IBM Business Partner for more details.

Q. Can Notes/Domino 9.0.1 customers with a limited entitlement to IBM Connections access Files and Profiles applications using a stand-alone web browser or must they use the embedded browser in Notes?
A. IBM Notes/Domino customers with a limited entitlement to IBM Connections are permitted to access the Files and Profiles applications via the stand-alone web browser, the embedded browser in Notes or a mobile devices Customers can also access the Files and Profiles applications via the IBM Notes client using the no charge plug-ins that provide convenient access from the Notes sidebar.

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