Features and benefits
Enterprise Records (formerly called FileNet Records Manager or InfoSphere Enterprise Records) is designed to uniquely combine content, process, and connectivity to assist in automating and streamlining all records-based activities, eliminating unnecessary end-user participation, enforcing compliance with user defined policies, and creating business advantage through a compelling return on investment. Enterprise Records is for organizations that require a scalable, high performance enterprise records management solution on a J2EE platform with the ability to automate and streamline compliance processes, reduce unnecessary resources and costs, and meet regulatory demands by safeguarding key records, confidential information and intellectual property. Certified against the DoD 5015.02 Standard V3 requirements, it manages digital and physical records regardless of the system they originate from or reside in.
Key features include:
ZeroClick records capture automatically captures records from business users and line-of-business systems.
ZeroClick records administration automates key records processes with out-of-the-box best practices workflows to support key records processes such as vital records, reviews, transfers, and destruction.
FilePlan administration provides central and departmental file plan administration for both electronic and physical records from a single administrative module.
Multiple file plans provides capability to develop, manage, and use multiple file plans.
Seamless integration with Content Collector providing automatic collection, classification, de-duplication, metadata extraction, and transformation of content .
Seamless integration with Classification Module: Automatically declares and classifies records based on contextual relationships.
Reporting allows custom reports to be easily generated to meet additional user, management and audit requirements.
Federated Records Services leverages native IBM technologies to manage and provide easier access to records stored in other business repositories.
Legal holds provide a single interface to create, manage, apply, and audit Holds including conditional or Dynamic Holds.
Precise auditing and monitoring enables users to quickly and precisely audit and monitor selective Records activities.
Auto destroy workflow facilitates a lights out option to automatically execute various approved disposition phases without requiring user or administrator interaction
Intelligent or jurisdictional-based records disposition: Unique feature enabling automated variations of disposition phases.
Among the many compliance management benefits, it:
Helps support efforts to reduce regulatory compliance, business operation, and discovery risks by subjecting all records-class content to centralized preservation, hold order, and lifecycle disposition policies.
Enables legacy systems and business applications to be strategically leveraged by allowing a single records management application to interoperate within a mixed content management environment.
Helps avoid migration costs and the resulting disruption to business operations by managing content in place, helping to lower administration and storage expenditures.
Aids in the reduction of audit, discovery, and litigation costs by enabling more consistent retention policies across multiple content silos.
Enterprise Records supports
