Overview
IBM® CommonStore for Lotus Domino Server manages e-mail archiving and retrieval for any Notes database or server platform. Organizations can integrate e-mail content with other contextually similar documents, such as contracts, through a policy-driven archive. Users gain productivity and greater effectiveness with the ability to archive and retrieve documents within seconds. Authorized users, such as compliance staff, can perform cross-mailbox search and place e-mail on hold in support of retention requirements, ediscovery and audit.
Other benefits include
full-text indexing of e-mail so it is easily searched for and discovered
better performance from moving old inactive documents to an external archive
simpler system maintenance with smaller databases and faster runs
higher user productivity and effectiveness - Notes documents can be archive and retrieved within seconds and are immediately available even after several years.
greater document security - Storing documents in a secure central electronic archive protects against unauthorized access and manipulation.
HTTPS support prevents unauthorized access to critical data
CommonStore Web browser security prevents storing Web viewed content in cache.
Product framework
A smart archiving solution designed for Lotus Domino® servers with Lotus Notes clients and Microsoft® Exchange Server with Outlook clients
captures, indexes, manages, and distributes electronic documents such as scanned paper, faxes, electronic documents, images, audio, video, and email
stores and manages email and automatically captures, indexes, and manages print streams
Archives attachments. A pointer to the attachment location is inserted in the Notes database.
Some organizations stem the growth of email databases by deleting mail past an arbitrary age; strictly limiting the storage size per user; limiting the size of attachments; or utilizing individual archives. These measures also limit the ability of key users to quickly access critical documents that might be days, weeks, months or even several years old.
CommonStore for Lotus Domino keeps the Notes system from growing unmanageable with a centralized and secure electronic archive. Tivoli Storage Manager is the solution for fast entry and limited function. Content Manager or Content Manager OnDemand offer enterprise archives for greater benefit. They can offload file attachments, entire Notes documents, or any Notes database on any server. Content Manager and CM OnDemand
offload automatically or on user demand
compress the archived data
store it securely on hard disk, tape or optical disk.
Information lifecycle governance social media
Expanding content diversity calls for a unified archiving strategy
Compliance, Governance and Oversight Council (CGOC) report
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