Reserving your hotel
A number of hotels in the Walt Disney World® area offer discounted room rates for IBM Connect 2014 attendees. You can see a list of the hotels and rates on the Connect 2014 online housing web site (link resides outside of ibm.com) (click on the Housing button, enter your arrival and departure dates and click on the Search button).
We encourage you to make your hotel reservations before December 31, 2013. Room inventory may become limited after this date. Please note that the IBM Connect attendee hotel rates may no longer be available after December 31, 2013.
The deadline for Connect 2014 Housing to process reservations, changes, and cancellations is January 3, 2014. To make new reservations, changes and cancellations at the Walt Disney World Swan and Dolphin hotels after January 13, 2014, you must contact the hotel directly. For new reservations, changes and cancellations at the other hotels, you must contact the hotel directly after January 8, 2014.
Hotel Reservation Policy: There is no minimum stay required.
Hotel Deposit Policy: Credit card guarantee at time of booking. Hotels may charge one night's room and tax starting January 6, 2014.
Hotel Cancellation Policy: All reservations canceled within five (5) days of scheduled arrival will result in a cancellation penalty of one night room and tax charged to the credit card provided to guarantee the reservation.
To make multiple reservations from a particular company, fill out a form for each reservation on the online housing web site. If you prefer to submit a request for multiple reservations in writing, you can download the housing form (PDF, 106KB) and fax it to 301-694-5124 301-694-5124 or e-mail it to firstname.lastname@example.org. No phone requests are processed for group reservations; requests must be made via e-mail or fax. All such requests are processed based on availability and in the order in which they are received.
If you want to be placed on a wait list for a particular hotel, you can use the "special request" feature on the web site to indicate that you prefer an alternate hotel. Applicable policies are reiterated on your hotel reservation confirmation that you receive after you make a hotel reservation through Connect 2014 Housing.
Getting around at IBM Connect 2014
Save on airport ground transportation
Mears Transportation is offering IBM Connect attendees a discounted rate of $30.00 round-trip for shuttle service between the Orlando International Airport and the Walt Disney World Swan and Dolphin.
The discount applies to all non-Disney hotels but may vary according to the hotel zone location. The Mears shuttle service departs the airport approximately every 30 minutes. Mears booths are located on level one of each airline terminal.
You do not need to make a reservation for your trip from the airport to your hotel, but you need to make a reservation for your return trip back to the Orlando International Airport. Please make your return reservation at least 24 hours in advance by calling (407) 423-5566 (407)423-5566 or using the Mears reservation web site (link resides outside of ibm.com).
Conference shuttles make getting around at IBM Connect easy. Complimentary scheduled conference shuttle service can take you from all IBM Connect-designated conference hotels to the Walt Disney World Dolphin.
If you are driving during the conference, please note that parking at the Walt Disney World Dolphin is permitted only for those who are staying there with a self-parking fee of $15 + tax per day. "In and out" access is NOT permitted - you will be charged each time you enter the lot.
If you are staying elsewhere, you must utilize the auxiliary parking lot. For IBM Connect attendees who choose to drive their own vehicles and are not overnight guests at the Walt Disney World Swan and Dolphin, auxiliary parking is available.
Check back here for updated information about auxiliary parking designated for IBM Connect attendees.
Visit the U.S. Department of State Web site at http://travel.state.gov (link resides outside of ibm.com) for specific information on how to prepare for your travel.