IBM Datacap FastDoc Capture V1.2 delivers automated capture of index files

IBM United States Software Announcement 211-062
March 8, 2011


Table of contents
Overview Overview Technical information Technical information
Key prerequisites Key prerequisites Ordering information Ordering information
Planned availability date Planned availability date Terms and conditions Terms and conditions
Description Description Prices Prices
Program number Program number Order now Order now
Publications Publications


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At a glance
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IBM® Datacap FastDoc Capture V1.2 includes:

  • Automatic capture of index fields to eliminate manual keying
  • Image enhancement and recognition of typed or bar code data
  • Document identification using Taskmaster Fingerprint technology
  • Data validation and retrieval using database lookups
  • Verification by quality assurance personnel and delivery directly to Microsoft® SharePoint or to a folder for Enterprise Content Management, Enterprise Resource Planning, and other systems
For ordering, contact Your IBM representative or an IBM Business Partner.
For more information contact the Americas Call Centers at
800-IBM-CALL (426-2255).
 
Reference: YE001


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Overview
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IBM Datacap FastDoc Capture V1.2, an entry-level capture product, includes recognition and document identification, features not often found at this price point. Use Datacap FastDoc Capture to obtain images from a scanner, multifunction device, or from a local or network folder containing previously scanned images.

IBM Datacap FastDoc Capture V1.2 enables you to automate document capture processing using a single intuitive interface for all activities, with minimal setup. It is designed to automatically extract index data, reducing operating costs by eliminating manual typing, reducing data input errors, and improving throughput. A single batch of documents may contain multiple document types, increasing flexibility. Datacap FastDoc Capture provides the power of automation, without complexity. There are no preset limits to the number of documents that can be processed.



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Key prerequisites
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  • Scanners or multifunction devices supporting access using TWAIN driver, or access to image files that were previously scanned
  • Microsoft Windows-based hardware


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Planned availability date
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March 11, 2011: Electronic availability

April 15, 2011: Media availability



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Description
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IBM Datacap FastDoc Capture V1.2 provides tools that can be used to automate the entire document and data capture process. IBM Datacap FastDoc Capture is designed to help organizations reduce operating costs, reduce user errors, and improve efficiency with minimal training and support costs and impact on IT. Using IBM Datacap FastDoc Capture, organizations can significantly reduce labor and paper costs, and access meaningful information for better and faster decisions, driven by these key value components:

  • Reduce operating costs through Full Time Employee (FTE) reduction or repurposing
  • Reduce user errors through recognition
  • Improve efficiency with automation

Features

  • Works with any document type
  • Has preconfigured capture rules, no programming required
  • Uses IBM Datacap Taskmaster Fingerprint for fast, accurate document identification without setting up templates
  • Uses Taskmaster Click N Key for easy identification of index data locations
  • Has built-in integration with Microsoft SharePoint
  • Includes visual document separation and manipulation
  • Provides single intuitive user interface for all capture tasks
  • Has export data in XML or text file format
  • Has export images as TIFF or Portable Document Format (PDF), including multipage searchable PDF

IBM Datacap FastDoc Capture V1.2 automates the four tasks of document and data capture: scan, recognize, verify and export. In the scan task, Datacap FastDoc Capture obtains images from a scanner, multifunction device, or from a local or network folder containing previously scanned images. The images being processed together are called a batch. A batch may contain mixed document types, for example, a hospital might scan admitting forms, physical examination reports, physician's order sheets, consent forms, and so on. Each document type does not have to be sorted and separately processed as is required with some other products.

When a batch contains images of multiple documents, IBM Datacap FastDoc Capture needs to know where an individual document begins and ends. One method of document separation is to insert bar code separator pages between each document prior to scanning. Another method is visual separation using thumbnails, where the IBM Datacap FastDoc Capture user indicates the beginning of each new document by merely clicking on the first page image of a document. If all documents have the same number of pages, Datacap FastDoc Capture will automatically separate at the page interval.

Once a batch of documents has been scanned and separated, IBM Datacap FastDoc Capture performs the recognize task. Recognition is the process of obtaining the text data from the image using optical character recognition (OCR). IBM Datacap FastDoc Capture uses IBM Datacap Taskmaster Fingerprint document identification technology to "learn" your documents and automatically extract index data, eliminating manual keying. A library of known documents is automatically created and maintained. When a document is new to IBM Datacap FastDoc Capture, the user selects the document type from a drop down menu and "teaches" IBM Datacap FastDoc Capture where to find the index data by merely clicking the data on the image, a Datacap Taskmaster feature called "Click N Key".

The next task is to verify the index data. IBM Datacap FastDoc Capture automatically presents the document image and the index fields, and if the document was known to IBM Datacap FastDoc Capture, the index fields are automatically populated with data. Each field may have data validation rules, including database look-ups, to assure accuracy. If the data extracted from the image for the field fails a data validation rule, the data in error is clearly highlighted to the IBM Datacap FastDoc Capture user so the error can be corrected.

Once any errors are corrected, the images and index data are exported either directly to Microsoft SharePoint or to a folder for use with any back end Enterprise Content Management (ECM), Enterprise Resource Planning (ERP), or other business system. The images may be exported as TIFF or multipage searchable PDF. When the back end system is not Microsoft SharePoint, IBM Datacap FastDoc Capture provides the index data as an XML or text file, which may be easily imported into any system.

Accessibility by people with disabilities

A US Section 508 Voluntary Product Accessibility Template (VPAT) can be requested via the IBM website

http://www.ibm.com/able/product_accessibility/index.html


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Program number
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Program    VRM                          Program name
number
 
5725-C69   1.2.0                        IBM Datacap FastDoc
                                        Capture


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Offering Information
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Product information is available via the Offering Information website

http://www.ibm.com/common/ssi

Also, visit the Passport Advantage® website

http://www.ibm.com/software/passportadvantage


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Publications
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No publications are shipped with this product.

The IBM Publications Center

http://www.ibm.com/shop/publications/order

The Publications Center is a worldwide central repository for IBM product publications and marketing material with a catalog of 70,000 items. Extensive search facilities are provided. Payment options for orders are via credit card (in the U.S.) or customer number for 20 countries. A large number of publications are available online in various file formats, and they can all be downloaded by all countries.

You can download the PDF publication and find associated content for IBM Datacap FastDoc Capture library at

http://www.ibm.com/support/docview.wss?uid=swg27020864


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Technical information
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Specified operating environment

Hardware requirements

IBM Datacap FastDoc Capture V1.2 installs and runs on a single Microsoft Windows-based machine.

Software requirements

IBM Datacap FastDoc Capture:

  • Is supported on Microsoft Windows® XP SP3 (32 bit) and Microsoft Windows 7 (32 bit and 64 bit).
  • Requires the Microsoft .NET Framework 2.0, and if it is not already installed, it will be installed automatically during the software installation process.
  • Requires the Microsoft MSXML 6.0 Parser, and if it is not already installed, it will be installed automatically during the software installation process.
  • Requires Microsoft Windows Installer 3.1, and if it is not already installed, it will be installed automatically during the software installation process.
  • Does not require a database system.

The program's specifications and specified operating environment information may be found in documentation accompanying the program, if available, such as a readme file, or other information published by IBM, such as an announcement letter. Documentation and other program content may be supplied only in the English language.

Planning information

Customer responsibilities

Software Subscription and Support (also referred to as Software Maintenance) is included with licenses purchased through Passport Advantage and Passport Advantage Express. Product upgrades and technical support are provided by the Software Subscription and Support (also referred to as Software Maintenance) offering as described in the Agreements. Product upgrades provide the latest versions and releases to entitled software, and technical support provides voice and electronic access to IBM support organizations, worldwide.

IBM includes one year of Software Subscription and Support (also referred to as Software Maintenance) with each program license acquired. The initial period of Software Subscription and Support (also referred to as Software Maintenance) can be extended by the purchase of a renewal option, if available.

Security, auditability, and control

IBM Datacap FastDoc Capture uses the security and auditability features of the host software.

The customer is responsible for evaluation, selection, and implementation of security features, administrative procedures, and appropriate controls in application systems and communication facilities.



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Ordering information
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This product is only available via Passport Advantage. It is not available as shrinkwrap.

These products may only be sold directly by IBM or by authorized IBM Business Partners for Software ValueNet®.

For more information about IBM Software ValueNet, visit

http://www-01.ibm.com/software/lotus/passportadvantage/IBM_SW_ValueNet.html

To locate IBM Business Partners for Software ValueNet in your geography for a specific Software ValueNet portfolio, contact your IBM representative.

Product information

Licensed function title             Product group   Product
                                                    category
 
IBM Datacap FastDoc Capture         Datacap         IBM Datacap
 Authorized User Value Unit                          Fastdoc
                                                     Capture
IBM Datacap FastDoc Capture         Datacap         IBM Datacap
 Employee User Value Unit                            Fastdoc
                                                     Capture
Program name                          PID        Charge unit
                                      number     description
 
IBM Datacap FastDoc Capture           5725-C69   Per User Value
 Authorized User Value Unit                       Unit
IBM Datacap FastDoc Capture Employee  5725-C69   Per User Value
 User Value Unit                                  Unit

Charge metrics definitions

User Value Unit (UVU)

UVU is the metric by which this program is licensed. UVU entitlements are based on the number of users for the given program. A Proof of Entitlement (PoE) must be obtained for the appropriate number of UVUs required for your environment as defined by the specific program terms. The UVU entitlements are specific to the program and may not be exchanged, interchanged, or aggregated with UVU entitlements of another software program. UVU licensing offers you price benefits for customers by enabling a lower cost of incremental growth of resources. To understand these benefits of UVU licensing, and to determine how many UVUs to obtain for the program, contact your IBM representative.

Passport Advantage program licenses

IBM Datacap FastDoc Capture

Part description                                         Part
                                                         number
 
IBM Datacap FastDoc Capture Employee User Value Unit
IBM Datacap FastDoc Capture Per User Value Unit Annual   E0BLZLL
 SW S&S Rnwl
IBM Datacap FastDoc Capture Per User Value Unit Lic +    D0IBHLL
 SW S&S 12 Mo
IBM Datacap FastDoc Capture Per User Value Unit SW S&S   D0IBILL
 Reinstate 12 Mo

IBM Datacap FastDoc Capture

Part description                                         Part
                                                         number
 
IBM Datacap FastDoc Capture Authorized User Value Unit
IBM Datacap FastDoc Capture Per User Value Unit Annual   E0BM0LL
 SW S&S Rnwl
IBM Datacap FastDoc Capture Per User Value Unit Lic +    D0IBJLL
 SW S&S 12 Mo
IBM Datacap FastDoc Capture Per User Value Unit SW S&S   D0IBKLL
 Reinstate 12 Mo

Passport Advantage supply

Program name/description                                 Part
                                                         number
 
IBM Datacap FastDoc Capture V1.2.0
IBM Datacap FastDoc Capture 1.2 Win 7, Win XP English    BB00XEN

Passport Advantage customer: Media pack entitlement details

Customers with active maintenance or subscription for the products listed are entitled to receive the corresponding media pack.

IBM Datacap FastDoc Capture V1.2.0

Entitled maintenance        Media packs description     Part
offerings description                                   number
 
IBM Datacap Fastdoc         IBM Datacap FastDoc         BB00XEN
 Capture Authorized per      Capture 1.2 Win 7, Win XP
 User Value Unit             English
IBM Datacap Fastdoc         IBM Datacap FastDoc         BB00XEN
 Capture Employee per User   Capture 1.2 Win 7, Win XP
 Value Unit                  English


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Terms and conditions
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The information provided in this announcement letter is for reference and convenience purposes only. The terms and conditions that govern any transaction with IBM are contained in the applicable contract documents such as the IBM International Program License Agreement, IBM International Passport Advantage Agreement, and the IBM Agreement for Acquisition of Software Maintenance.

Licensing

IBM International Program License Agreement including the License Information document and Proof of Entitlement (PoE) govern your use of the program. PoEs are required for all authorized use.

Part number products only, offered outside of Passport Advantage, where applicable, are license only and do not include Software Maintenance.

This software license includes Software Subscription and Support (also referred to as Software Maintenance).

License Information form number
Program name                              Program    Form number
                                          number
 
IBM Datacap FastDoc Capture               5725-C69   L-PLES-8C6PJ6

The program's License Information will be available for review on the IBM Software License Agreement website

http://www.ibm.com/software/sla/sladb.nsf
Limited warranty applies

Yes

Limited warranty

IBM warrants that when the program is used in the specified operating environment, it will conform to its specifications. The warranty applies only to the unmodified portion of the program. IBM does not warrant uninterrupted or error-free operation of the program or that IBM will correct all program defects. You are responsible for the results obtained from the use of the program.

IBM provides you with access to IBM databases containing information on known program defects, defect corrections, restrictions, and bypasses at no additional charge. For further information, consult the IBM Software Support Handbook found at

http://www.ibm.com/support/handbook

IBM will maintain this information for at least one year after the original licensee acquires the program (warranty period).

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Money-back guarantee

For clarification, note that if for any reason you are dissatisfied with the program and you are the original licensee, you may obtain a refund of the amount you paid for it, if within 30 days of your invoice date you return the program and its PoE to the party from whom you obtained it. If you downloaded the program, you may contact the party from whom you acquired it for instructions on how to obtain the refund.

For clarification, note that for programs acquired under the IBM International Passport Advantage Agreement, this term applies only to your first acquisition of the program.

International Passport Agreement
Volume orders (IVO)

No

Passport Advantage applies

Yes, and through the Passport Advantage website at

http://www.ibm.com/software/passportadvantage

This product is only available via Passport Advantage. It is not available as shrinkwrap.

Software Subscription and Support (Software Maintenance)

Yes. Software Subscription and Support (also referred to as Software Maintenance) is included with licenses purchased through Passport Advantage and Passport Advantage Express. Product upgrades and technical support are provided by the Software Subscription and Support (also referred to as Software Maintenance) offering as described in the Agreements. Product upgrades provide the latest versions and releases to entitled software and Technical Support provides voice and electronic access to IBM support organizations, worldwide.

IBM includes one year of Software Subscription and Support (also referred to as Software Maintenance) with each program license acquired. The initial period of Software Subscription and Support (also referred to as Software Maintenance) can be extended by the purchase of a renewal option, if available.

While your Software Subscription and Support (also referred to as Software Maintenance) is in effect, IBM provides you assistance for your routine, short duration installation and usage (how-to) questions, and code-related questions. IBM provides assistance via telephone and, if available, electronic access, to your information systems (IS) technical support personnel during the normal business hours (published prime shift hours) of your IBM support center. (This assistance is not available to your end users.) IBM provides Severity 1 assistance 24 hours a day, 7 days a week. For additional details, consult your IBM Software Support Handbook at

http://www.ibm.com/support/handbook

Software Subscription and Support (also referred to as Software Maintenance) does not include assistance for the design and development of applications, your use of programs in other than their specified operating environment, or failures caused by products for which IBM is not responsible under the applicable agreements.

For additional information about the International Passport Advantage Agreement and the IBM International Passport Advantage Express Agreement, visit the Passport Advantage website at

http://www.ibm.com/software/passportadvantage
Other terms
System i Software Maintenance applies

No

Educational allowance available

Not applicable.



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Prices
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Passport Advantage

For Passport Advantage information and charges, contact your IBM representative or authorized IBM Business Partner, or authorized IBM Business Partner for Software ValueNet, if applicable. Additional information is also available at

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https://www.ibm.com/software/howtobuy/passportadvantage/paoreseller


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Order now
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To order, contact your local IBM representative or your IBM Business Partner.

To identify your local IBM Business Partner or IBM representative, call 800-IBM-4YOU (426-4968). For more information, contact the Americas Call Centers.

Phone:     800-IBM-CALL (426-2255)
Fax:       800-2IBM-FAX (242-6329)

For IBM representative: callserv@ca.ibm.com


For IBM Business Partner: pwswna@us.ibm.com
 
Mail:      IBM Teleweb Customer Support
           ibm.com® Sales Execution Center, Americas North
           3500 Steeles Ave. East, Tower 3/4
           Markham, Ontario
           Canada  L3R 2Z1
 
Reference: YE001

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