IBM DB2 CommonStore for Lotus Domino, V8.3 and IBM DB2 CommonStore for Exchange Server, V8.3 deliver total messaging system archival and retention management solution

IBM United States Software Announcement 205-057
March 8, 2005

 

 ENUS205-057.PDF (79KB)

Table of contents   Document options  
TOC link At a glance TOC link Technical information
TOC link Overview TOC link Ordering information
TOC link Key prerequisites TOC link Terms and conditions
TOC link Planned availability dates TOC link IBM Electronic Services
TOC link Description TOC link Prices
TOC link Offering information TOC link Order now
TOC link Publications  
 
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At a glance

The IBM enterprise content management portfolio of products delivers information on demand to businesses of all sizes.

New in DB2 CommonStore for Lotus Domino, V8.3 and DB2 CommonStore for Exchange Server, V8.3 customers:

  • Integrated records management capabilities
  • Further granularity and enhancements in archiving features, SingleInstanceStore just being one of them
  • Extensive search and retrieval capabilities
  • Additional content management capabilities that can be exploited
  • HTTPS protocol support
  • Lotus Domino 6.5 and Domino XML — DXL format support for Lotus Domino customers and Exchange 2003 Server support for Exchange Server customers

In addition, DB2 CommonStore for Lotus Domino and DB2 CommonStore for Exchange Server are now priced per Authorized User, providing simplicity and a lower entry point.

For ordering, contact:

Your IBM representative, an IBM Business Partner, or IBM Americas Call Centers at 800-IBM-CALL (Reference: YE001).
 
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Overview

In today's on demand world, e-mail is a core tool to conduct business transactions and generates a high volume of critical business information. It is estimated that businesses will generate 60 billion e-mails alone in 2005 and at the same time, compliance requirements for archiving critical business information are getting even tougher. Organizations are under increasing pressures to establish scalable and secure archive management systems that can protect business-critical assets, deliver information as needed to end users, meet the demands of regulatory compliance, and enhance the speed and responsiveness of production systems.

DB2® CommonStore for Lotus® Domino™, V8.3 and DB2 CommonStore for Exchange Server, V8.3 (DB2 CommonStore) are IBM messaging system archival and retention management products that can be used by Lotus Domino and Microsoft™ Exchange customers to:

  • Manage growth of main messaging system storage requirements by periodic archiving
  • Retain and dispose e-mail records based on regulatory and legal requirements via new integration with DB2 Records Manager
  • Increase operational and administrative efficiencies by reducing the backup/restore window cycle times
  • Improve and control mail server performance by off-loading infrequently accessed content, e-mail, existing documents from any Lotus Domino application, or from Exchange Public Folders, PST Files
  • Enable easier messaging system version-to-version upgrades and server consolidation
  • Increase end-user productivity with extensive search and retrieval capabilities from the archive, even after years of storage, simply from the native client interfaces or from the archive repository interface
  • Exploit a virtual storage management system, deploy the appropriate device depending on the life-cycle value of the content
  • Establish a scalable and secure back-end archive management repository, which is virtually unlimited in growth
  • Unleash the content buried in messaging systems, leverage it along with the other content types for use by other applications

DB2 CommonStore for Lotus Domino and DB2 CommonStore for Exchange Server are priced to deliver total business value to the user. The current Server, Registered User, and Gateway Access licensing model is being replaced by an Authorized User licensing model. Full details of the new pricing are included below. Refer to Software Withdrawal 905-058 , dated March 8, 2005, for part numbers being withdrawn.
 
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Key prerequisites

Refer to the Technical information section for details.
 
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Planned availability dates
  • March 25, 2005: Electronic software delivery
  • April 22, 2005: Media and documentation

 
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Description

To thrive in today's on demand world, companies need to get information into the hands of the right people — easily and cost effectively. With new enhancements across its enterprise content management portfolio, IBM provides a comprehensive, integrated suite of products that enable organizations to simplify content management and deliver information with on demand ease.

IBM's enterprise content management portfolio products deliver robust, integrated solutions to support the archival of business critical information, helping organizations cost-effectively manage the growth and performance of their e-mail systems while meeting their governance and compliance goals. DB2 CommonStore for Lotus Domino and DB2 CommonStore for Exchange Server (DB2 CommonStore) provide comprehensive messaging system archival and retention management capabilities for corresponding messaging systems. DB2 CommonStore provides automated policy-driven and ad-hoc user-driven archive capabilities, with easy retrieval from the standard client user interface of specific messaging systems (for example, Lotus Notes®, Domino Web Access, Microsoft Outlook, Outlook Web Access Clients). Once archiving policies are defined and implemented, major problem areas created by the rapid growth of messaging systems can be tackled such as performance issues, increasing storage requirements, operational difficulties, and compliance and regulatory e-mail record-keeping challenges. When this solution is used with IBM enterprise content management repositories, it is possible to access a archived messaging system's content not only from messaging system clients, but also from archive repository clients and from other applications using an archive repository's open application programming interface. This enables content that is buried in messaging systems to be leveraged by other applications. Its tight integration with DB2 Content Manager and DB2 Records Manager products delivers records enablement for an archived messaging system's content. DB2 CommonStore, together with Tivoli® Storage Manager, delivers enhanced storage device support which provides flexibility to deploy the appropriate devices depending on the lifecycle value of the content.

DB2 CommonStore solutions provide capabilities to:

  • Keep important e-mail messages, associated attachments, documents (any Lotus Domino application databases, Exchange Public Folder shared documents, PST files), at the back-end archive management system's long-term storage external to e-mail messaging systems
  • Define flexible e-mail archive policies with automatic policy driven, rule-based, or user-initiated archive capabilities
  • Retrieve archived content from the back-end archive repositories with standard messaging system client (that is Lotus Notes or Microsoft Outlook Client) with a simple button click even if information has been archived for several years
  • Retain and dispose of e-mail records based on regulatory and legal requirements with its tight DB2 Records Manager integration
  • Enable easier messaging system version-to-version upgrades and server consolidation
  • Help comply with regulatory, legal, and corporate policy requirements for long-term information retention

What's new in V8.3 for Lotus Domino customers

DB2 CommonStore V8.3 further enhances its tight integration with Lotus Domino 6 by supporting Domino 6.5 and by leveraging Domino XML format (DXL). DB2 CommonStore brings integrated records management capabilities, increased granularity with archiving features, more storage savings, enriched search capabilities, more capabilities of back-end archive repositories, supports HTTPS security protocol, and delivers additional scalability and configuration flexibilities:

  • Supports Lotus Domino 6.5 and leverages Domino XML (DXL) format: DB2 CommonStore supports working with Lotus Domino 6.5 databases. As an additional archiving format, DB2 CommonStore now supports archiving and retrieval of Lotus Notes documents based on a Lotus Domino-specific XML format called DXL. DXL is independent of the application and documents stored in this format can be viewed using external viewers, a Web browser for example. It comes with a sample style sheet for HTML. When documents are archived in this format, one can share the content with other applications while preserving its Lotus Domino native format on its retrieval from messaging system client.

    The sample template that is shipped with DB2 CommonStore to illustrate the setup and the adaptation of the users' mail template has been updated to the current Lotus Notes Release 6, to ensure that customers can apply these enhancements immediately to their respective infrastructures.

  • Integrated Records Management capabilities: DB2 CommonStore tightly integrates with DB2 Content Manager V8, DB2 Content Manager Records Enabler, and DB2 Records Manager to provide records management functionality to an archived messaging system's content. Within the complete solution, DB2 Records Manager provides records management functions, DB2 Content Manager is used as the archive repository, and DB2 CommonStore delivers the archiving and retrieval capabilities necessary for the archival of a messaging system's content. Lotus Notes users can manually declare and classify an e-mail message or attached document as a corporate record or the process can be automated by drag-and-drop type of declaration which requires minimal end user involvement. It is also possible to automate the whole process, without end user involvement, in such a way that the declaration and classification process is managed by the DB2 Content Manager while messages are archived into the DB2 Content Manager repository. Once a document is declared as a record, the content and metadata of the record remain in the DB2 Content Manager repository, its associated record information is stored in the DB2 Records Manager system. The access permissions and life cycle of the record and its content are governed by the access permissions and life cycle rules that are defined for the record in the DB2 Records Manager system. Only authorized users such as the records administrators can process or manage the life cycle of the records and the access rights.

  • Further granularity and enhancements in archiving features:

    Component archiving — This archiving type allows users to store each component (mail body and attachments) of a document as a separate entity and at the same time keep the structure of the complete document. The eRecords standards like DoD 5015.2, require that the complete message content is available in separate components in the archive repository. Together with DB2 Records Manager, it is possible to declare, classify e-mails as records, and manage the life cycle of these records from their creation to disposal.

    Single instance store — Single-instance archiving ensures that only one copy of a document is kept in the archive, no matter how many times the same document was archived by different users, which in turn provides reduced storage consumption.

    Pseudo attachment archiving (enhanced stubbing by deleting attachments) — This additional archiving method archives the complete document and then uses the document body without attachments and without embedded objects as "stub." In case of large attachments or large embedded objects the size of the database is reduced significantly while at the same time the complete document is archived — the body of the document is still available in the Notes database and all native Lotus Notes functions like search can be performed.

    Policy driven archival enhancement — Since Lotus Notes user groups are handled as user sets, it is now possible to exclude user groups. This feature offers more flexibility while defining archiving policies.

    Abstract archival now also supported for on AIX® — During the stub archival process, which is to archive attachments and the body of the mail and leave a header in the mailbox, it is possible to create an abstract of the body of the message and put the abstract in the stub. Notes® users may continue to use Domino full-text search capabilities on the abstract, which is placed in the stub.

    List of removed attachments — With this enhancement, a list of removed attachments is kept with the stub for the entire mail archive. This way users can see those attachments archived or conduct a Lotus Domino search without retrieving them back from the archive.

    Recompute attachment placeholders — The attachment placeholder is recomputed every time an attachment is archived or rearchived allowing for more flexibility and eliminating the need to use a hide formula.

  • Enriched search capability: DB2 CommonStore leverages DB2 Content Manager's full-text indexing functionality to bring full-text search capability to perform a full text search from Lotus Notes client on attributes, the body of messages, and the attachments. All types of attachments are supported as supported by DB2 Content Manager.

  • Exploits more capabilities of back-end archive repositories:

    DB2 Content Manager ItemType subset (view) support — DB2 CommonStore can now use DB2 Content Manager item type sub sets. For example, it can be used to restrict the view on the same set of data for multiple clients or users.

    eClient integration and annotation capability — Documents retrieved through Web link are displayed in Content Manager eClient viewer, instead of Web browser, which permits users to add and save annotations in Content Manager. When users open an archived document with a standard Lotus Notes client, it is possible to open, create, view, and edit annotations related with the document through DB2 Content Manager eClient Integration.

  • Security enhancement: HTTPS protocol prevents unauthorized users from accessing critical data while it is sent to or received from the DB2 CommonStore server.

  • Scalability and configuration flexibility:

    Crawler enhancements — The scalability and usability of the DB2 CommonStore crawler is greatly improved by using and expanding the concept of the crawler "database set" also for both users and groups. Instead of assigning users/groups to certain policies and then having a single crawler task process all user- or group-based policies, policies can now be assigned to user/group sets. Those working sets are then assigned to one or more crawler tasks. This increases flexibility and scalability while at the same time making the crawler configuration more consistent in terms of how database and user/group sets are related to their respective policies and crawler tasks.

  • New price structure: With this announcement, DB2 CommonStore for Lotus Domino provides a new price structure. This new price structure will provide a lower entry point, further aligning with the needs of small and medium businesses. The new price structure is based on Authorized Users.

    Your current DB2 CommonStore for Lotus Domino — Server, Gateway Access and Registered User — licenses will be converted to DB2 CommonStore for Lotus Domino Authorized User licenses at your next maintenance renewal. Refer to the Charge structure section for additional information.

What's new in V8.3 for Exchange Server customers

DB2 CommonStore V8.3 brings support for Microsoft Exchange 2003 servers and also provides easier migration from Exchange 5.5 to Exchange 2000 or 2003 servers. It brings integrated records management capabilities, more granularity in archiving features, more storage savings, enriched search capabilities, exploits more capabilities of back-end archive repositories, delivers open API set and supports HTTPS security protocol:

  • Support for Exchange 2003 servers: DB2 CommonStore extends its support to Exchange 2003 Server and Outlook 2003 Client customers with the same set of functionality available to Exchange 2000 Server customers. With this support, Exchange 2003 customers can archive e-mail messages, attachments, shared Exchange Public Folder information to offload production servers and reduce administrative support efforts, as well as offer users direct access to archived items as is the case with Exchange 2000 and Exchange 5.5 Server customers.

    Easier migration from Exchange 5.5 to Exchange 2000 or 2003 servers — For existing Exchange 5.5 customers who are planning to migrate to Exchange 2000 or 2003 Server platform, DB2 CommonStore provides easier migration. Exchange 5.5 customers can first archive what they have in their Exchange 5.5 system, utilizing automatic message archiving before they migrate to Exchange 2000 or 2003 Server platform. Migration is not necessary for previously archived Exchange 5.5 documents.

  • Integrated records management capabilities: DB2 CommonStore tightly integrates with DB2 Content Manager V8, DB2 Content Manager Records Enabler, and DB2 Records Manager to provide records management functionality to the archived messaging system's content. Within the total solution, DB2 Records Manager provides the records management functions, DB2 Content Manager is used as the archive repository, and DB2 CommonStore delivers the archiving and retrieval capabilities necessary for the archival of the messaging system content. Outlook client users can manually declare and classify an e-mail message or attached document as a corporate record or the process can be automated by drag-and-drop type of declaration which requires minimal end user involvement. It is also possible to automate the whole process, without end user involvement, in such a way that the declaration and classification process is managed by the DB2 Content Manager while messages are archived into the Content Manager repository. Once a document is declared as a record, the content and metadata of the record remain in the DB2 Content Manager repository, its associated record information is stored in the DB2 Records Manager system. The access permissions and life cycle of the record and its content are governed by the access permissions and life cycle rules that are defined for the record in the DB2 Records Manager system. Only authorized users such as the records administrators can process or manage the life cycle of the records and the access rights.

  • Further granularity and enhancements in archiving features:

    Single instance store — Single-instance archiving ensures that only one copy of a document is kept in the archive, no matter how many times the same document was archived by different users thereby reducing storage consumption.

    Component archiving — This archiving type allows storage of each component (mail body and attachments) of a document as a separate entity and at the same time keeps the structure of the complete document. The eRecords standards like DoD 5015.2 require that a complete message content be available in separate components in the archive repository. Together with DB2 Records Manager, it is possible to declare and classify e-mails as records and manage the life cycle of these records from their creation to disposal.

    Enhanced flexibility in archiving options — For policy driven archiving, it is now also possible to specify the mailbox size as additional criteria in addition to attributes of individual messages, such as age and size.

    More flexibility to define archiving policies — DB2 CommonStore expands and allows new rules like "all documents larger than a certain size and older than a certain age." Rules may include the age of the messages (various time stamps, like received, modified, and so on) and size of the messages. Number of attachments can also be specified. Multiple conditions can be combined using "and" and "or" operators. DB2 CommonStore supports groups in policy assignments. It is possible to assign archiving policies at the group level rather than the user level and also assign policies to public folders, which will pass the policies to their sub folders. This will greatly simplify the level of controls that can be defined in policy archiving.

    Eliminates need for personal archives — DB2 CommonStore now includes a utility that allows customers to archive messages in personal folders (PST files), which reside on the local machines of the Outlook clients, enabling customers with centralized e-mail archive management system.

    Attachment archiving for HTML messages — Attachment archiving is available to HTML messages in addition to text and RTF messages.

    Support for additional message classes — DB2 CommonStore provides consistent support for additional message classes, in addition to Exchange items of message class IPM.Note. The additional message classes are IPM, IPM.Note, IPM.Note.*, IPM.Post, IPM.Post.*, and IPM.Document.* and will be consistent for Mailbox or Public Folder Exchange items.

  • Enriched search capability: DB2 CommonStore leverages DB2 Content Manager V8 Full Text Indexing functionality to bring full-text search capability to perform a full text search from an Outlook client on attributes, the body of messages, and the attachments. All types of attachments are supported as they are in DB2 Content Manager.

    DB2 CommonStore also supports attribute-based search when it is used with DB2 Content Manager V7 or V8 or DB2 Content Manager OnDemand archive repositories.

  • Exploits more capabilities of the back-end archive repositories:

    eClient integration and annotation capability — Documents retrieved through Web link are displayed in a DB2 Content Manager eClient viewer, instead of Web browser, which permits users to add and save annotations in DB2 Content Manager. When users open an archived document with a standard Outlook client, it is possible to open, create, view, and edit annotations related with the document through DB2 Content Manager eClient Integration.

    It is possible to define additional archive attributes — Depending on the business needs, this means that there are more searchable attributes in the archive. When it is used with DB2 Content Manager V7 or V8 or DB2 Content Manager OnDemand repositories, DB2 CommonStore allows the administrator to define mappings for additional message attributes other than the standard subject, sender type of predefined standard message attributes identical for all message classes.

  • Open infrastructure: DB2 CommonStore provides a documented open API set so that it is possible for customers or Business Partners to develop customized code for specific archiving and retrieval operations.

  • Security enhancement: HTTPS protocol prevents unauthorized users from accessing critical data while it is sent to or received from the DB2 CommonStore server.

  • New price structure: With this announcement, DB2 CommonStore for Exchange Server provides a new price structure. This new price structure will provide a lower entry point, further aligning with the needs of small and medium businesses. The new price structure is based on Authorized Users.

    Your current DB2 CommonStore for Exchange Server — Server, Gateway Access and Registered User — licenses will be converted to DB2 CommonStore for Exchange Server Authorized User — licenses at your next maintenance renewal. Refer to the Charge structure section for additional information.

DB2 CommonStore for Lotus Domino and DB2 CommonStore for Exchange Server are IBM messaging system archival and retention management solutions for Lotus Domino and Microsoft Exchange Server customers managing the life cycle of their respective messaging system's content by archival, retention, and storage management capabilities. These solutions also assist in archiving messaging system's content to ensure that regulatory compliance requirements are met. Both solutions can easily be expanded into a corporate enterprise content management system, since IBM enterprise content management technology can be used as a back-end archive management system.

DB2 CommonStore solution overview

DB2 CommonStore is a middleware server between the mail server systems (Lotus Domino or Exchange Server) and the back-end archive management system. DB2 CommonStore itself does not store data or document, but defines and manages what to archive, when to archive, and how to archive from a mail system to a back-end archive management system. The back-end archive management system can be one of the following IBM repositories:

  • DB2 Content Manager (this leverages Tivoli Storage Manager [TSM] for storage device management)
  • DB2 Content Manager OnDemand (this leverages TSM for storage device management)
  • TSM

With all these options, DB2 CommonStore exploits all of the benefits TSM brings for storage management. TSM brings the flexibility to deploy on the appropriate device, depending on the life-cycle value of the content. Additionally it provides support for fast backup and recovery, non-disruptive application protection, and disk-to-disk backup. Its advanced functionalities provide automated, policy-based storage management together with reporting and monitoring to reduce daily management, backup snapshots to reduce cost/complexity, server sharing/load balancing for self-management. DB2 CommonStore uses TSM and takes advantage of TSM scalability from PC servers through UNIX® and mid-range servers to mainframe servers (IBM eServer zSeries®) — heterogeneous platform coverage for 37 different operating environments, and brings the advantage of utilizing its broad storage device support for more than 600-plus IBM or non-IBM devices. IBM TotalStorage® Data Retention 450 and 550 systems are supported through TSM.

The basic DB2 CommonStore solution with TSM can be extended with DB2 Content Manager or DB2 Content Manager OnDemand. In conjunction with DB2 Content Manager or DB2 Content Manager OnDemand, DB2 CommonStore is the ideal solution for e-mail archive management where access to archived content is required for applications other than messaging system users. This integrated solution can become the base for an enterprise-wide content management solution. The DB2 CommonStore archive for e-mail messages and documents can be accessed via messaging system clients, DB2 Content Manager or DB2 Content Manager OnDemand clients, or any other integrated application, Internet, and intranet users, thus making the system available to any user with access rights.

These enterprise content management technologies provide not only e-mail archive management capabilities, but also offer a complete content management solution, for any content type such as document, Web content, image, fax, and rich media across diverse business processes and applications including Siebel, PeopleSoft, and SAP. Once deployed, the same infrastructure is ready for all of these purposes, which in turn means gain in time, money, know-how and gain in corporate operational efficiency.

The companion product, Tivoli Storage Manager for Mail (TSM for Mail), is a software module for TSM that automates the data protection of e-mail servers running either Lotus Domino or Microsoft Exchange. This module utilizes the application program interfaces (APIs) provided by e-mail application vendors to perform online "hot" backups without shutting down the e-mail server and improve data-restore performance. TSM for Mail protects the growing amount of new and changing data that should be securely backed-up to help maintain 24x365 application availability. TSM for Mail allows customer access to backed up e-mail after it has restored the entire set while DB2 CommonStore allows a customer immediate access to archived mail at a click of a button from an existing user client interface (that is, Notes client or Outlook). Customers may also extend the same infrastructure for centralized data backup and archive, disaster recovery applications — to minimize operational costs and improve availability.

DB2 CommonStore, when it is used together with DB2 Content Manager V8.3, can take advantage of leveraging DB2 Content Manager Records Enabler together with DB2 Records Manager to manage the life cycle of a messaging system's content. With DB2 Content Manager Records Enabler, Lotus Notes or Microsoft Outlook users can manually declare and classify an e-mail message or attached document as a corporate record. There are multiple ways that e-mail message content can become a record. A Lotus Notes or Outlook client user can select an existing e-mail message and click the Declare button. New e-mail messages can be declared at the time they are sent. To do this, a user clicks the Send and Declare button (instead of the New button). If a user forgets to declare a record at the time the e-mail is sent, he or she can just select the e-mail in the Sent Items folder and declare it by clicking the Declare button. In addition, the system can be configured so that e-mail messages and attachments that are dragged and dropped into predefined folders are automatically declared and classified in the Records file plan. In this case, the DB2 Content Manager Records Enabler code in the crawler component uses the policy-driven schedule to declare the e-mail in those predefined mailbox folders. It is also possible to automate the full process with automated Declare and Classify at the content management repository level.

Section 508 of the U.S. Rehabilitation Act

IBM DB2 CommonStore for Lotus Domino and IBM DB2 CommonStore for Exchange Server are capable as of April 22, 2005, when used in accordance with IBM's associated documentation, of satisfying the applicable requirements of Section 508 of the Rehabilitation Act, provided that any assistive technology used with the product properly interoperates with it.

Trademarks

 
Domino is a trademark of International Business Machines Corporation in the United States or other countries or both.
 
The e-business logo, DB2, Lotus, Lotus Notes, Tivoli, AIX, Notes, zSeries, and TotalStorage are registered trademarks of International Business Machines Corporation in the United States or other countries or both.
 
Microsoft is a trademark of Microsoft Corporation.
 
UNIX is a registered trademark of the Open Company in the United States and other countries.
 
Other company, product, and service names may be trademarks or service marks of others.

 
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Offering information

Product information is available via the Offering Information Web site

Also, visit the Passport Advantage® Web site


 
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Publications

No publications are shipped with these products.

The IBM Publications Center

The Publications Center is a worldwide central repository for IBM product publications and marketing material with a catalog of 70,000 items. Extensive search facilities are provided. Payment options for orders are via credit card (in the U.S.) or customer number for 50 countries. A large number of publications are available online in various file formats, and they can all be downloaded by all countries free of charge.

The IBM Publications Notification System (PNS)

PNS enables subscribers to set up profiles of interest by order number/product number. PNS subscribers automatically receive e-mail notifications of all new publications defined in their profiles. These may then be ordered/downloaded from the Publications Center.

The PNS site is available in English and Canadian French.
 
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Technical information

Specified operating environment

Hardware requirements

The exact configuration you need to support your environment with satisfactory response time will vary depending on the size of the objects you are working with and other factors. Individual display response times vary depending on workstation speed, memory, size of objects, and network and server workload. Minimum configurations listed below need to be evaluated and adjusted according to your unique requirements. Disk space recommendations below are for product installation and working space only. The actual hard disk required varies, depending on your installation. The most current and complete information on hardware and software requirements for the DB2® CommonStore, additional server descriptions, is available in the support section at

DB2 CommonStore for Lotus® Domino™

For AIX®:

  • RS/6000® or IBM eServer pSeries®
  • 512 MB RAM
  • 350 MB disk space for installation (including Text Analysis Framework)
  • Run-time disk space depends on size of files to archive, trace, and log

For servers running Windows™ operating systems:

  • PC (1 GHz Pentium™ processor equivalent, or higher)
  • 512 MB RAM
  • 350 MB disk space for installation (including Text Analysis Framework)
  • Run-time disk space depends on size of files to archive, trace, and log

DB2 CommonStore for Exchange Server

For servers running Windows operating systems:

  • PC (1 GHz Pentium processor equivalent, or higher)
  • 512 MB RAM
  • 250 MB disk space for installation (including Search Server and client)
  • Run-time disk space depends on size of files to archive, trace, and log

Software requirements

DB2 CommonStore for Lotus Domino

For servers running IBM AIX:

  • AIX 4.3.3, AIX 5.1, AIX 5.2, or AIX 5.3
  • Lotus Domino R5, including Lotus Notes® R5 clients or Lotus Domino ND6, including Lotus Notes ND6 clients
  • Lotus Domino ND6 is required on the system where the DB2 CommonStore server is running

For servers running Windows operating systems:

  • Windows 2000 Server with SP2®, or later
  • Windows Server 2003
  • Windows XP
  • Lotus Domino R5, including Lotus Notes R5 clients or Lotus Domino ND6, including Lotus Notes ND6 clients
  • Notes® ND6 client is required on the system where the DB2 CommonStore server is running

DB2 CommonStore for Exchange Server

  • Windows 2000 Server with SP2, or later
  • Windows Server 2003
  • Windows XP
  • Microsoft™ Exchange 5.5 Server or Microsoft Exchange 5.5 Enterprise Server
  • Microsoft Exchange 2000 Server or Microsoft Exchange 2000 Enterprise Server
  • Microsoft Exchange 2003 Server or Microsoft Exchange 2003 Enterprise Server
  • Microsoft Outlook 2000, 2002, or 2003

Archive client software for DB2 CommonStore

  • DB2 Content Manager for Multiplatforms client V7.1 with fix pack 1 (7.1.0.1), or higher
  • DB2 Content Manager Enterprise Edition client V8.2 and V8.3
  • DB2 Content Manager OnDemand for Multiplatforms V7.1.1.0, or higher
  • DB2 Content Manager OnDemand for Multiplatforms V8.3
  • Tivoli® Storage Manager client (API) V5.1 and V5.2

Archive repository options for DB2 CommonStore

  • DB2 Content Manager for Multiplatforms V7.1 with fixpack 1 (7.1.0.1)
  • DB2 Content Manager Enterprise Edition V8.2 and V8.3 (formerly called DB2 Content Manager for Multiplatforms)
  • DB2 Content Manager for z/OS®, V8.2 (requires DB2 Content Manager Enterprise Edition client on client side)
  • DB2 Content Manager for iSeries™ V5.1 and V5.3 (only supported as archive by DB2 CommonStore for Lotus Domino on Windows)
  • DB2 Content Manager OnDemand for Multiplatforms V7.1.1.0, or higher
  • DB2 Content Manager OnDemand for Multiplatforms V8.3
  • DB2 Content Manager OnDemand for iSeries V5.2 and V5.3 (requires DB2 Content Manager OnDemand for Multiplatforms on the client side)
  • DB2 Content Manager OnDemand for OS/390® and z/OS V7.1 (requires DB2 content Manager OnDemand for Multiplatforms on client side)
  • TSM V5.1 and V5.2

Planning information

Customer responsibilities

Direct customer support: Direct customer support is provided by IBM Operational Support Services — Support Line. This fee service enhances customers' productivity by providing voice and electronic access into the IBM support organization. IBM Operational Support Services — Support Line will help answer questions pertaining to usage and suspected software defects for eligible products.

Installation and technical support is provided by Global Services. For more information, call 800-IBM-4YOU (426-4968).

Packaging

  • Two CDs for DB2 CommonStore for Lotus Domino
  • One CD for DB2 CommonStore for Exchange Server

Security, auditability, and control

IBM DB2 CommonStore for Lotus Domino and IBM DB2 CommonStore for Exchange Server use the security and auditability features of the host hardware or software

The customer is responsible for evaluation, selection, and implementation of security features, administrative procedures, and appropriate controls in application systems and communication facilities.
 
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Ordering information

This product is only available via Passport Advantage. It is not available as shrinkwrap.

Product information

Licensed          Product           Product
function          group             category
title
 
CommonStore for   Content Manager   Content Manager
 Lotus Domino                        CommonStore
CommonStore for   Content Manager   Content Manager
 Exchange                            CommonStore

IBM DB2 CommonStore for Lotus Domino and DB2 CommonStore for Exchange Server have the following charge structure: Authorized User

Your current DB2 CommonStore for Lotus Domino and DB2 CommonStore for Exchange Server — Server, Gateway Access and Registered User — licenses will be converted to DB2 CommonStore for Lotus Domino Authorized User licenses or DB2 CommonStore for Exchange Server Authorized User licenses, respectively, at your next maintenance renewal. DB2 CommonStore for Lotus Domino now includes the Server, Gateway Access, and Registered User as a single Authorized User charge. DB2 CommonStore for Exchange Server now includes the Server, Gateway Access, and Registered User as a single Authorized User charge. Each DB2 CommonStore for Lotus Domino Registered User license or DB2 CommonStore for Exchange Server Registered User license under active maintenance will be converted to a DB2 CommonStore for Lotus Domino Authorized User license or a DB2 CommonStore for Exchange Server Authorized User license, respectively. DB2 CommonStore for Lotus Domino and DB2 CommonStore for Exchange Server — Server and Gateway Access — licenses will be made obsolete and not renewed.

Your current DB2 CommonStore for Lotus Domino Entry Offering and DB2 CommonStore for Exchange Server Entry Offering — Server, Gateway Access, and Registered User — licenses will be converted to DB2 CommonStore for Lotus Domino or DB2 CommonStore for Exchange Server Authorized User licenses, respectively, at your next maintenance renewal. Each DB2 CommonStore for Lotus Domino Entry Offering and DB2 CommonStore for Exchange Server Entry Offering Registered User license under active maintenance will be converted to DB2 CommonStore for Lotus Domino or a DB2 CommonStore for Exchange Server Authorized User license, respectively. DB2 CommonStore for Lotus Domino Entry Offering and DB2 CommonStore for Exchange Server Entry Offering — Server and Gateway Access — licenses will be made obsolete and not renewed.

Each DB2 Content Manager e-Mail Archive Solution Server license under active maintenance will be converted to 20 DB2 Content Manager Authorized User licenses as your entitlement to use DB2 Content Manager as the DB2 CommonStore archive repository. Each DB2 Content Manager e-Mail Archive Solution Registered User license under active maintenance will be converted to a DB2 CommonStore for Lotus Domino Authorized User license at your next maintenance renewal. If requested, you may convert your DB2 Content Manager e-Mail Archive Solution Registered User licenses to DB2 CommonStore for Exchange Server Authorized User licenses. DB2 Content Manager e-Mail Archive Solution Gateway Access licenses will be made obsolete and not renewed.

For example, if you have one DB2 CommonStore for Lotus Domino Server license, one Gateway Access license, and 1,500 DB2 CommonStore for Lotus Domino Registered User licenses under active maintenance, you will have 1,500 DB2 CommonStore for Lotus Domino Authorized User licenses when your maintenance is renewed. This will serve as the Proof of Entitlement to install as many DB2 CommonStore for Lotus Domino Servers as required to support your licensed DB2 CommonStore for Lotus Domino Authorized Users.

For example, if you have one DB2 Content Manager e-Mail Archive Solution Server license, one DB2 Content Manager e-Mail Archive Solution Gateway Access license, and 1,500 DB2 Content Manager e-Mail Archive Solution Registered User licenses under active maintenance, you will be authorized for 1,500 DB2 CommonStore for Lotus Domino Authorized User licenses and 20 DB2 Content Manager Authorized User licenses at your next maintenance renewal.

The initial order quantity of DB2 CommonStore for Lotus Domino or DB2 CommonStore for Exchange Server Authorized User licenses must consist of at least 100 Authorized User licenses for each of the products. After the initial order, additional Authorized User licenses may be ordered in any number necessary to support your specific environment.

Program-unique terms

DB2 CommonStore for Lotus Domino

Your license to DB2 CommonStore for Lotus Domino (the "program") entitles you to install, from the program package (media pack) or from the downloaded images (software download) the program with all its components, including the program server and the program task on any combination of servers, independent of the number of available processors to the servers, as required to support your licensed program Authorized Users specified in the Proof of Entitlement. The number of connected Lotus Domino databases and servers is not restricted by this license.

You may not allow a third party to use the program to provide Information Technology Services to you and you may not assign, transfer, delegate, or sublicense any of your rights or obligations, in whole or in part, to such third party without the express written permission of IBM. Contact your IBM representative or IBM Business Partner if you have any questions.

You may not use the program or any component thereof to provide hosting services to third parties unless otherwise agreed to in writing by IBM.

Authorized Users

An Authorized User authorization must be obtained for each individual user accessing the program in any manner. Each Authorized User authorization is attributable to one and only one individual user, either within or outside your enterprise. An Authorized User authorization is required for each individual user who accesses the program or any component, application, feature, function, and/or capability thereof, either directly or indirectly, through any means on behalf of the user. Users require authorization to archive Lotus Domino database content, as well as to restore and/or retrieve archived content by means of the program servers and program tasks. Each Authorized User authorization entitles one individual user to establish one or more connections to any number of the program servers and program tasks across any of the supported platforms. The program may be installed on one or more computers, and accessed by multiple users, provided that an Authorized User authorization has been obtained for each individual user. Refer to the announcement letter for further clarification and examples of permitted use.

Restricted Use of DB2 Content Manager Enterprise Edition and DB2 Content Manager OnDemand for Multiplatforms

If you choose to use IBM DB2 Content Manager Enterprise Edition ("Content Manager") or IBM DB2 Content Manager OnDemand for Multiplatforms ("Content Manager OnDemand") as the program back-end archive repository, you must acquire the appropriate Content Manager or Content Manager OnDemand licenses.

If you are not an existing Content Manager or Content Manager OnDemand customer, you must acquire a minimum number of 20 Content Manager or Content Manager OnDemand Authorized User authorizations, respectively. These Content Manager or Content Manager OnDemand licenses may be used by any number of DB2 CommonStore applications, including DB2 CommonStore for Lotus Domino, DB2 CommonStore for Exchange Server, and DB2 CommonStore for SAP. For example, if you previously acquired Content Manager or Content Manager OnDemand licenses for one DB2 CommonStore application, you may use those licenses for all additional DB2 CommonStore applications.

If you are an existing Content Manager or Content Manager OnDemand customer and have previously acquired Content Manager or Content Manager OnDemand licenses, you may use these licenses as your entitlement to use Content Manager or Content Manager OnDemand as the program back-end archive repository.

Use of IBM Tivoli Storage Manager

If you choose to use Tivoli Storage Manager exclusively as the program back-end archive repository to archive as well as to restore and/or retrieve Lotus Domino database content with the program, you must acquire a full use license of Tivoli Storage Manager.

IBM DB2 CommonStore for Exchange Server

Your license to IBM DB2 CommonStore for Exchange Server (the "program") entitles you to install, from the program package (media pack) or from the downloaded images (software download) the program with all its components, including the program server and the program task on any combination of servers, independent of the number of available processors to the servers, as required to support your licensed program Authorized Users specified in the Proof of Entitlement. The number of connected Microsoft Exchange Servers is not restricted by this license.

You may not allow a third party to use the program to provide Information Technology Services to you and you may not assign, transfer, delegate, or sublicense any of your rights or obligations, in whole or in part, to such third party without the express written permission of IBM. Contact your IBM representative or IBM Business Partner if you have any questions.

You may not use the program or any component thereof to provide hosting services to third parties unless otherwise agreed to in writing by IBM.

Authorized Users

An Authorized User authorization must be obtained for each individual user accessing the program in any manner. Each Authorized User authorization is attributable to one and only one individual user, either within or outside your enterprise. An Authorized User authorization is required for each individual user who accesses the program or any component, application, feature, function, and/or capability thereof, either directly or indirectly, through any means on behalf of the user. Users require authorization to archive Microsoft Exchange Server content as well as to restore and/or retrieve archived content by means of the program servers and program tasks. Each Authorized User authorization entitles one individual user to establish one or more connections to any number of the program servers and program tasks across any of the supported platforms. The program may be installed on one or more computers, and accessed by multiple users, provided that an Authorized User authorization has been obtained for each individual user. Refer to the announcement letter for further clarification and examples of permitted use.

Limited Use of IBM WebSphere® Application Server — Express

The program is accompanied by an embedded version of IBM WebSphere Application Server — Express, V5.1.1 ("Embedded Application Server — Express"). Your use of the Embedded Application Server — Express components is limited to use in support of your licensed use of the program. The Embedded Application Server — Express components may not be used for any other purpose.

For details, refer to the program license provided with the program. The license is also available at

Restricted Use of DB2 Content Manager Enterprise Edition and DB2 Content Manager OnDemand for Multiplatforms

If you choose to use DB2 Content Manager Enterprise Edition ("Content Manager") or DB2 Content Manager OnDemand for Multiplatforms ("Content Manager OnDemand") as the program back-end archive repository, you must acquire the appropriate Content Manager or Content Manager OnDemand licenses.

If you are not an existing Content Manager or Content Manager OnDemand customer, you must acquire a minimum purchase number of 20 Content Manager or Content Manager OnDemand Authorized User authorizations, respectively. These Content Manager or Content Manager OnDemand licenses may be used by any number of DB2 CommonStore applications, including DB2 CommonStore for Lotus Domino, DB2 CommonStore for Exchange Server and DB2 CommonStore for SAP. For example, if you previously acquired Content Manager or Content Manager OnDemand licenses for one DB2 CommonStore application, you may use those licenses for all additional DB2 CommonStore applications.

If you are an existing Content Manager or Content Manager OnDemand customer and have previously acquired Content Manager or Content Manager OnDemand licenses, you may use these licenses as your entitlement to use Content Manager or Content Manager OnDemand as the program back-end archive repository.

Use of IBM Tivoli Storage Manager

If you choose to use Tivoli Storage Manager exclusively as the program back-end archive repository to archive as well as to restore and/or retrieve Microsoft Exchange Server content with the program, you must acquire a full use license of Tivoli Storage Manager.

Use of IBM DB2 Records Manager with DB2 CommonStore for Lotus Domino or DB2 CommonStore for Exchange Server

If you choose to use DB2 Records Manager capabilities, you must acquire a full license of DB2 Records Manager or DB2 Records Manager for Messaging. For details, refer to the DB2 Records Manager Software Announcement 205-054 , dated March 8, 2005.

All IBM program licenses are available on the Web at

Passport Advantage program licenses

Part description                             Part number
 
IBM DB2 CommonStore for
 Lotus Domino
 
CommonStore for Lotus Domino
CS Lotus Domino Auth User Lic                D54Y0LL
 and SW Maint 12 Mo from OEM
 or Restricted Use
CommonStore for Lotus Domino                 D54TBLL
 Authorized User License and
 SW Maint 12 Mo
CommonStore for Lotus Domino                 E01PALL
 Authorized User SW Maintenance
 Annual Renewal
CommonStore for Lotus Domino                 D54TCLL
 Authorized User SW Maintenance
 Reinstatement
 
IBM DB2 CommonStore for
 Exchange Server
 
CommonStore for Exchange
CS for Exch Svr Auth User Lic                D54XZLL
 and SW Maint 12 Mo from OEM
 or Restricted Use
CommonStore for Exchange Svr                 D54T9LL
 Authorized User(s) License
 and SW Maint 12 Mo
CommonStore for Exchange Svr                 E01P9LL
 Authorized User(s) SW Maint
 Annual Renewal
CommonStore for Exchange Svr                 D54TALL
 Authorized User(s) SW Maint
 Reinstatement 12 Mo

Passport Advantage supply

Program name/description                     Part number
 
CommonStore for Lotus Domino
 V8.3.0
Media Pack Multilingual (English             BF02LML
 International, French, Russian,
 Hebrew, Korean, Spanish,
 Portuguese-Brazilian, German,
 Japanese, Hungarian, Czech,
 Slovakian, Polish) Windows 2000,
 AIX V4.x, Windows XP, Windows
 Server 2003, AIX V5.x CD-ROM
 Digital Disk -- ISO 9660 Standard
 V8.3.0
 
CS for Exchange Svr V8.3.0
Media Pack Multilingual (English             BF02KML
 International, French, Russian,
 Hebrew, Spanish,
 Portuguese-Brazilian, German,
 Japanese, Chinese -- Traditional,
 Hungarian, Czech, Slovakian,
 Polish) Windows 2000, Windows
 XP, Windows Server 2003 CD-ROM
 Digital Disk -- ISO 9660 Standard
 V8.3.0

Passport Advantage customer: Media pack entitlement details

Customers with active maintenance or subscription for the products listed are entitled to receive the corresponding media pack.

Entitled maintenance    Media packs            Part
offerings description   description            number
 
CommonStore for Lotus Domino V8.3.0
 
DB2 CommonStore         CommonStore for        BF02LML
 for Lotus Domino        Lotus Domino
 Authorized User         Multilingual (English
                         International,
                         French, Russian,
                         Hebrew, Korean,
                         Spanish,
                         Portuguese-Brazilian,
                         German, Japanese,
                         Hungarian, Czech,
                         Slovakian, Polish)
                         Windows 2000, AIX
                         V4.x, Windows XP,
                         Windows Server 2003,
                         AIX V5.x CD-ROM
                         Digital Disk -- ISO
                         9660 Standard
 
CommonStore for Exchange Server V8.3.0
 
DB2 CM                  CS for Exchange Svr    BF02KML
 CommonStore for         Multilingual (English
 Exchange Server         International,
 per Authorized          French, Russian,
 User                    Hebrew, Spanish,
                         Portuguese-Brazilian,
                         German, Japanese,
                         Chinese --
                         Traditional,
                         Hungarian, Czech,
                         Slovakian, Polish)
                         Windows 2000, Windows
                         XP, Windows Server
                         2003 CD-ROM Digital
                         Disk -- ISO 9660
                         Standard

 
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Terms and conditions

This product is only available via Passport Advantage. It is not available as shrinkwrap.

Licensing: IBM International Program License Agreement. Proofs of Entitlement (PoEs) are required for all authorized use.

Part number products only, offered outside of Passport Advantage, where applicable, are license only and do not include Software Maintenance.

License information form numbers

                        Program
Program name            number      Form number
 
IBM DB2 CommonStore     5724-B85    L-TBIR-664J9D
 for Exchange Server
IBM DB2 CommonStore     5724-B86    L-TBIR-67EKQ5
 for Lotus Domino

Limited warranty applies: Yes

Warranty: This program has warranty for a minimum of one year from acquisition from IBM or authorized IBM Business Partner. The warranty provided to the customer, for at least one year from acquisition, is access to databases (read Web sites) for program information and FAQs, including any known fixes to defects, which the customer can download or obtain otherwise and install at leisure.

Money-back guarantee: If for any reason you are dissatisfied with the program, return it within 30 days from the invoice date, to the party (either IBM or its reseller) from whom you acquired it, for a refund. This applies only to your first acquisition of the program.

Copy and use on home/portable computer

                                   Copy and use on
                                   home/portable
Product name                       computer?
 
IBM DB2 CommonStore                No
 for Lotus Domino
IBM DB2 CommonStore                No
 for Exchange Server

Volume orders (IVO): No

Passport Advantage applies: Yes, and through the Passport Advantage Web site at

IBM Operational Support Services — Support Line: Yes

iSeries Software Maintenance applies: No

Educational allowance available: Not applicable
 
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IBM Electronic Services

IBM Global Services has transformed its delivery of hardware and software support services to put you on the road to higher systems availability. IBM Electronic Services is a Web-enabled solution that provides you with an exclusive, no-additional-charge enhancement to the service and support on the IBM eServer. You should benefit from greater system availability due to faster problem resolution and preemptive monitoring. IBM Electronic Services is comprised of two separate but complementary elements: IBM Electronic Services news page and IBM Electronic Service Agent™.

IBM Electronic Services news page provides you with a single Internet entry point that replaces the multiple entry points traditionally used by customers to access IBM Internet services and support. The news page enables you to gain easier access to IBM resources for assistance in resolving technical problems.

The IBM Electronic Service Agent is no-additional charge software that resides on your IBM eServer system. It is designed to proactively monitor events and transmit system inventory information to IBM on a periodic, customer-defined timetable. The IBM Electronic Service Agent tracks system inventory, hardware error logs, and performance information. If the server is under a current IBM maintenance service agreement or within the IBM warranty period, the Service Agent automatically reports hardware problems to IBM. Early knowledge about potential problems enables IBM to provide proactive service that maintains higher system availability and performance. In addition, information collected through the Service Agent will be made available to IBM service support representatives when they are helping answer your questions or diagnosing problems.

To learn how IBM Electronic Services can work for you, visit


 
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Prices

Passport Advantage

For Passport Advantage information and charges, contact your IBM representative or authorized IBM Business Partner. Additional information is also available at


 
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Order now

To order, contact the Americas Call Centers, your local IBM representative, or your IBM Business Partner.

To identify your local IBM representative or IBM Business Partner, call 800-IBM-4YOU (426-4968).

 Phone:     800-IBM-CALL (426-2255)
 Fax:       800-2IBM-FAX (242-6329)
 Internet:  ibm_direct@vnet.ibm.com
 Mail:      IBM Americas Call Centers
            Dept:  IBM CALL, 11th Floor
            105 Moatfield Drive
            North York, Ontario
            Canada M3B 3R1
 
 Reference: YE001

The Americas Call Centers, our national direct marketing organization, can add your name to the mailing list for catalogs of IBM products.

Note: Shipments will begin after the planned availability date.

Trademarks

 
Domino, iSeries, and Electronic Service Agent are trademarks of International Business Machines Corporation in the United States or other countries or both.
 
Passport Advantage, DB2, Lotus, AIX, pSeries, RS/6000, Lotus Notes, SP2, Notes, Tivoli, z/OS, OS/390, WebSphere, and the e-business logo are registered trademarks of International Business Machines Corporation in the United States or other countries or both.
 
Pentium is a trademark of Intel Corporation.
 
Windows and Microsoft are trademarks of Microsoft Corporation.
 
Other company, product, and service names may be trademarks or service marks of others.

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