IBM United States
Software Announcement 203-227
September 9, 2003
IBM DB2 Records Manager V3.1 delivers increased scalability, simplified embedding, and enhanced localization
At a glance
DB2 Records Manager V3.1 lets you apply record retention and disposal policies to information assets with existing business applications (including Content Manager and non-IBM systems).
This new release is a rewrite of DB2 Records Manager to the more scalable, secure, and portable Enterprise J2EE/Java architecture. This industry-leading technology is scheduled for DoD 5015.2 certification and integrated with IBM Content Manager.
What's new in DB2 Records Manager V3.1:
For ordering, contact:
Your IBM representative or the Americas Call Centers at 800-IBM-CALL (Reference: SE001).
DB2® Records Manager V3.1 is based on IBM's strategic middleware infrastructure. This newly-released product has been written in Java/J2EE and runs on Microsoft Windows® 2000, with new support for WebSphere® Application Server. DB2 Records Manager V3.1 is a significantly reengineered version of IBM's existing DB2 Records Manager V2.1. DB2 Records Manager V3.1 has been rewritten in platform-independent JAVA code, resulting in three major areas of significant benefit:
Increased scalability: The ability to scale up to large enterprise-wide implementations (tens of thousands of users and up), is driven by two key factors: server performance and large-scale platform support. DB2 Records Manager V3.1 delivers dramatic improvements in server performance, and now runs on the WebSphere Application Server.
Simplified embedding: With DB2 Records Manager V3.1, it is now simpler for customers to embed e-records capability into host application software. The Java architecture, along with a number of design improvements, means that it will take less coding and less time to embed the engine within the target host application. Customers will now find it easier to achieve U.S. DoD 5015.2 certification of their solutions.
Enhanced localization: IBM has built in a number of improvements to allow localization of DB2 Records Manager to a particular region/business environment. DB2 Records Manager V3.1 can now be operated in any of ten widely-spoken languages. The records administration software can now be more easily extended for local recordkeeping practices and specific business workflows.
Planned availability dates
DB2 Records Manager V3.1 will be available via electronic delivery in two stages.
There are many individual changes in DB2 Records Manager V3.1 that support the three major themes of this release. The key changes will be detailed under each of the themes.
Java code base: The product has been entirely rewritten in the J2EE (V1.3) platform-independent language. The DB2 Records Manager server has been written using Enterprise Java Beans (EJB), Java Messaging Services (JMS), and JDBC for back-end database communications. The Records Administrator Client component has been rewritten in JSP, Servlets, Java classes, and the Struts framework technology.
WebSphere server support: DB2 Records Manager V3.1 now runs on the WebSphere Application Server, V5 replacing the COM+/IIS infrastructure of DB2 Records Manager V2.1.
WebSphere Application Server, V5:
Performance enhancements: DB2 Records Manager V3.1 contains a number of performance enhancements, supporting large-scale enterprise-wide implementations. They include:
Simplified embedding: DB2 Records Manager is an "engine," that must be embedded within a host business application. DB2 Records Manager V3.1 delivers a number of significant enhancements that make it faster and easier than ever before to embed e-records into a host application.
5015.2 Certification Toolkit: IBM Business Partners frequently use DB2 Records Manager to achieve U.S. DoD 5015.2 certification of their proprietary business applications. DB2 Records Manager V3.1 makes it easier than ever to achieve certification. IBM has bundled a number of software and documentation tools in a convenient package to help with certification efforts:
Enhanced API flexibility: DB2 Records Manager API now offers significantly extended support for a rich variety of client application platforms. This means that the e-records engine can now be embedded into non-Windows as well as Windows client applications. Licensees now have a choice of SOAP/Web services, or IIOP/RMI. Some of the common client configurations and development platforms that can now be used for embedding e-records include:
IBM introduces two new concepts for e-records enablement:
Records Manager V3.1 is composed of the following modules:
DB2 Records Manager V3.1 Engine/API: The Records Manager V3.1 engine provides all of the API functionality required to build an industrial strength records management application. The engine is a J2EE application utilizing EJBeans technology. The DB2 Records Manager V3.1 Web Administrator is an example of a DB2 Records Manager V3.1 engine client application. The RM 3.1 Engine supports both JAVA (IIOP/RMI) and SOAP/Web Services APIs.
DB2 Records Manager V3.1 Web Administrator Application: This is the Web-based Records Administrator user interface that is provided to Business Partners and customers to manage their file plan data and records management practices. The Web Administrator utilizes the DB2 Records Manager V3.1 engine API and can be enhanced, used as-is, or replaced by Business Partners. For example, customers requiring customized workflow for their records administration practices can easily write their own custom client application to perform such tasks using the DB2 Records Manager V3.1 engine. The DB2 Records Manager V3.1 Web Administrator is a J2EE application utilizing JSP, Servlets, Java Classes, and the Struts framework technology.
DB2 8.1 Schema and Logic: DB2 Records Manager V3.1 supports DB2 8.1 SQL DBMS. DB2 Records Manager V3.1 provides an SQL schema definition and procedural logic coded as stored procedures which are loaded onto the DB2 server. Many of the most performance-sensitive DB2 Records Manager V3.1 engine modules are coded as stored procedures for optimum performance.
HostEJB interface: DB2 Records Manager V3.1 requires that all Business Partners implement the HostEJB EJB interface. This is a replacement for the 2.1 "sHost" COM interface. The HostEJB interface allows the engine to notify the Business Partner host application of real-time events (such as disposition events), so that the Business Partner application can take the appropriate action.
Bulk import/export: This application will remain very similar to the DB2 Records Manager V2.1 application. It provides the ability to load/unload large quantities of file plan data. This is particularly useful when first implementing your file plan electronically and loading your data from another legacy system. Note that the bulk import/export application is a client application which runs on a Microsoft Windows client and therefore requires the Microsoft SOAP toolkit in order to communicate with the engine via SOAP/Web Services. Changes for DB2 Records Manager V3.1 Bulk import/export utility include the ability to import/export file plan design constructs (previously available from the Records Manager Web interface as Template Loader), and the ability to import and export profiles, defaults, file plan component permissions, LifeCycle code phase permissions, LifeCycle code phase definitions.
Toolkit: DB2 Records Manager V3.1 includes a toolkit to assist Business Partners in building a DoD 5015.2-compliant e-records-enabled application. The toolkit includes: Microsoft Outlook extensions (for utilizing Outlook for DoD 5015.2 certification), DoD 5015.2 design guide reference, sample DoD 5015.2 file plan data (for bulk import), sample API code (for .NET and Visual Basic), Host application extensions (rendition handling), and DoD 5015.2 business logic extensions.
Physical records management: DB2 Records Manager V3.1 is designed to manage physical records as well as electronic records and offers a robust system for managing all of your records. DB2 Records Manager V3.1 has the ability to interface to your existing physical records application and bring Records Management to your business quickly and easily.
Report Writer: DB2 Records Manager now has security-sensitive reporting capabilities and generates powerful XLST-based reports (XML technology).
Product information is available through the:
No publications are shipped with this product.
The IBM Publications Center:
The Publications Center is a worldwide central repository for IBM product publications and marketing material with a catalog of 70,000 items. Extensive search facilities are provided. Payment options for orders are via credit card or customer number. A large number of publications are available online in various file formats, and they can all be downloaded free of charge.
The IBM Publications Notification System:
The Publications Notification System (PNS) enables subscribers to set up profiles of interest by order number/product number. PNS subscribers automatically receive notifications by e-mail of all new publications defined in their profiles. These may then be ordered/downloaded via the Publications Center.
The exact configuration you need to support your environment with satisfactory response time will vary depending on the size of the objects you are working with and other factors. Individual display response times vary depending on workstation speed, memory, size of objects, and network and server workload. Minimum recommended configurations listed below need to be evaluated and adjusted according to your unique requirements. Disk space recommendations below are for the product installation and working space only. The actual hard disk required varies, depending on your installation.
DB2® Records Manager Web Administrator Client
DB2 Records Manager Server
DB2 Records Manager Web Server
Upgrading from DB2 Records Manager V2.1 to DB2 Records Manager V3.1
This section describes what has to be done for existing partners upgrading from Records Manager V2.1 to Records Manager V3.1. Note that this section only covers the technical work that has to be done to replace the Records Manager V2.1 engine. For typical customer installations, there is much planning and deployment work that has to be done outside of the scope of engine deployment. This work typically has to be done up-front once during the pilot phase and includes:
This section covers the work involved in physically upgrading from DB2 Records Manager V2.1 to DB2 Records Manager V3.1 only.
Direct customer support: Direct customer support is provided by IBM Operational Support Services Support Line. This fee service enhances customers' productivity by providing voice and electronic access into the IBM support organization. IBM Operational Support Services Support Line will help answer questions pertaining to usage and suspected software defects for eligible products.
Installation and technical support is provided by Global Services. For more information call 800-IBM-4YOU (426-4968).
Security, auditability, and control
DB2 Records Manager uses the security and auditability features of the host hardware or software.
The customer is responsible for evaluation, selection, and implementation of security features, administrative procedures, and appropriate controls in application systems and communication facilities.
This product is only available via Passport Advantage. It is not available as shrinkwrap.
Licensed function Product Product title group category IBM Records Content IBM Records Manager Manager Manager, UNIVERSE
Charge structure: DB2 Records Manager V3 is a client/server product that has two charge units:
DB2 Records Manager User Licensing has changed with this announcement. Records Manager, previously sold per Server and Named User, will now be sold based on per Server and Concurrent User. As a result, the price for Records Manager Users has been changed accordingly. Records Manager Server pricing remains unchanged with this announcement.
All orders for this product are placed through Passport Advantage.
Explanation of terms
Passport Advantage licensing
IBM Records Manager
Part Description number DB2 Records Manager Server D5213LL Install License; SW Maintenance 12 Months DB2 Records Manager Server D5215LL Install SW Maintenance Reinstatement 12 Months DB2 Records Manager PA per D5212LL Concurrent User SW Maintenance Reinstatement Part Description number DB2 Records Manager Server E00MALL Install SW Maintenance Annual Renewal DB2 Records Manager PA per E00M9LL Concurrent User SW Maintenance Annual Renew DB2 Records Manager PA per D5210LL Concurrent User License; SW Maintenance 12
Passport Advantage supply
Part Description number DB2 Records Manager V3.1.0 Media Pack Multilingual (French, BF01BML Korean, Spanish, Portuguese Brazilian, German, Japanese, English U.S., Italian) Windows 2000 CD-ROM Digital Disk -- ISO 9660 Standard V3.1.0
Passport Advantage customer: Media pack entitlement details
Customers with active maintenance or subscription for the products listed below are entitled to receive the corresponding media pack.
DB2 Records Manager V3.1.0
Entitled maintenance offerings Media packs description description Part number BF01BML IBM Records DB2 Records Manager Manager Multilingual (French, User Korean, Spanish, Portuguese Brazilian, German, Japanese, English U.S., Italian) Windows 2000 CD-ROM Digital Disk -- ISO 9660 Standard Part number BF01BML IBM Records DB2 Records Manager Manager Multilingual (French, Server Korean, Spanish, Portuguese Brazilian, German, Japanese, English U.S., Italian) Windows 2000 CD-ROM Digital Disk -- ISO 9660 Standard
Terms and conditions
Part number products only, offered outside of Passport Advantage, where applicable, are license only and do not include Software Maintenance.
Warranty: This program has warranty for a minimum of one year from acquisition from IBM or authorized Business Partner. The warranty provided to the customer, for at least one year from acquisition, is access to databases (read Web sites) for program information, and FAQs, including any known fixes to defects that the customer can download or obtain otherwise and install at their leisure.
Money-back guarantee: If for any reason you are dissatisfied with the program, return it within 30 days from the invoice date to the party (either IBM or its reseller) from whom you acquired it for a refund. This applies only to your first acquisition of the program.
Software Maintenance, previously referred to as Subscription and Technical Support, is now included in the Passport Advantage Agreement. Installation and technical support for the products announced in this letter are provided by the Software Maintenance offering of the IBM International Passport Advantage Agreement. This fee service enhances customer productivity by providing voice and/or electronic access into the IBM support organizations.
IBM includes one year of Software Maintenance with the initial license acquisition of each program acquired. The initial period of Software Maintenance can be extended by the purchase of a renewal option that is available.
While your software maintenance is in effect, IBM provides you assistance for your routine, short duration installation and usage (how-to) questions, and code-related questions. IBM provides assistance via telephone and, if available, electronic access, only to your information systems (IS) technical support personnel during the normal business hours (published prime shift hours) of your IBM support center. (This assistance is not available to your end users.) IBM provides Severity 1 assistance 24 hours a day, every day of the year. For additional details, consult your IBM Software Support Guide at:
Software Maintenance does not include assistance for the design and development of applications, your use of programs in other than their specified operating environment, or failures caused by products for which IBM is not responsible under this agreement.
For more information about the Passport Advantage Agreement, refer to the IBM International Passport Advantage Agreement Software Announcement 201-202 , dated July 10, 2001, or visit the Passport Advantage Web site at:
For Passport Advantage information and charges, contact your IBM representative or authorized IBM Business Partner. For additional information about the Passport Advantage offering, visit the following Web site:
To order, contact the Americas Call Centers, your local IBM representative, or your IBM Business Partner.
IBM Global Financing offers competitive financing to credit-qualified customers to assist them in acquiring IT solutions. Offerings include financing for IT acquisition, including hardware, software, and services, both from IBM and other manufacturers or vendors. Offerings (for all customer segments: small, medium, and large enterprise), rates, terms, and availability can vary by country. Contact your local IBM Global Financing organization or visit the Web at:
Use the "Select a Country" Menu, to find a contact in your location (or country).
To order, contact the Americas Call Centers or your local IBM representative.
To identify your local IBM representative, call 800-IBM-4YOU (426-4968).
Phone: 800-IBM-CALL (426-2255) Fax: 800-2IBM-FAX (242-6329) Internet: firstname.lastname@example.org Mail: The Americas Call Centers Dept. SE001 P.O. Box 2690 Atlanta, GA 30301-2690 Reference: SE001
The Americas Call Centers, our national direct marketing organization, can add your name to the mailing list for catalogs of IBM products.
Note: Shipments will begin after the planned availability date.