IBM United States
Software Announcement 202-134
June 11, 2002
Three Archiving Solutions for Lotus Domino V8.1 Leverage All Forms of Digital Content
(Corrected on October 1, 2002)
Text was added to Hardware Requirements and Ordering Information.
At a Glance
CommonStore for Lotus Domino offers a new approach for archiving and retrieving e-mail. It prevents your Notes system from becoming unmanageable. With a centralized and secure electronic archive, Content Manager CommonStore for Lotus Domino is part of the integrated IBM Content Manager portfolio for enterprise content management.
New in V8.1
For ordering, contact:
Your IBM representative, an IBM Business Partner, or IBM Americas Call Centers at 800-IBM-CALL (Reference: YE001).
IBM Content Manager CommonStore for Lotus® Domino improves the way e-businesses handle their growing e-mail volumes, with an efficient and highly scalable solution that is designed for e-mail archiving, yet is expandable into an enterprise content management system. Notes and/or business document attachments are stored and available selectively and securely within the worldwide network. Archiving strategies can be user-driven or centrally defined by the system administrator. Whichever archiving strategy is chosen, CommonStore for Lotus Domino will provide multiple benefits, including:
IBM Content Manager e-Mail Archive Solution V8.1 is a newly bundled total solution offering for Enterprise customers who require a complete e-mail archive solution at a discounted total server price. For enterprise customers, the IBM Content Manager e-Mail Archive Solution V8.1 provides both the e-mail archiving capabilities of Content Manager CommonStore, and back-end repositories to choose from, including both Content Manager and Content Manager OnDemand for Multiplatforms.
Content Manager CommonStore Lotus Domino Entry Offering provides entry-level pricing.
Refer to the Description section for details on the three solutions.
Planned Availability Dates
IBM Content Manager CommonStore for Lotus Domino provides an automated archiving solution and retrieval for digital data providing long-term storage. Business attachments are stored and available selectively and securely in the worldwide network. Once archiving strategies have been implemented, CommonStore will provide benefits including reduced capacity requirements, improved server performance, and a shortened window required for server backup.
What's New in V8.1
Support for Content Manager Views
New support for Content Manager views allows a customer with multiple business units, multiple user groups, or ASP users accessing the CommonStore Lotus Domino archives to delineate which documents can be accessed by which user community. This can now be supported more easily by the CommonStore for Lotus Domino or Content Manager administrator. Support for views provides better security, by enabling multiple CommonStore instances to view their respective documents only. Implementing Content Manager views with CommonStore Lotus Domino also reduces server load and improves performance where security restrictions for document access by certain groups are required.
Leveraging Content Manager Views, when archiving Lotus Domino items to Content Manager users will see only those items they are authorized to see within the defined Content Manager views. Content Manager Views are configured through the standard Content Manager System Administration client, specifying appropriate characteristics for item types, users and group profiles. Previously, "views" could be simulated by creating many different indices and index class definitions within Content Manager to isolate all the unique business areas' documents from each other. This approach was time consuming to the system administer, and added a heavy load on the CommonStore Lotus Domino servers. This feature is intended to support multiple customers working on the same Archive with their own exclusive CommonStore for Lotus Domino instance.
Policy-driven archiving provides an administrative interface for defining the enterprise's e-mail archive policy. Predefined policy driven archiving automatically initiates searches the across enterprise users' mail files to identify those e-mails that match the predefined archival policies (rules). Archival requests (jobs) are queued for the CommonStore Lotus Domino server to process automatically at the proper intervals.
Support for New Backend Repositories
Content Manager CommonStore for Lotus Domino adds support for Content Manager for Multiplatforms V8.1, Content Manager OnDemand for OS/390® and z/OS V7.1, Content Manager for iSeries V5.1, Content Manager OnDemand for iSeries V5.1, and Tivoli Storage Manager V4.2 and V5.1
Overview of the Content Manager CommonStore for Lotus Domino Solution:
Efficient, Long-Term Storage
Lotus Domino grows more successful and Notes administrators find volumes soaring because of:
Some stem the growth by deleting mail past an arbitrary date, which limits the storage size per user, limits the size of attachments, or utilizes individual archives. These measures also limit the user's ability to quickly access critical documents that might be days, weeks, months, or even several years old. Users find it easy to retrieve archived attachments and documents fast and automatically on whatever media they are currently stored.
IBM has a powerful, easy-to-use archive solution for Lotus Domino that supports all major Domino IBM platforms. Now Lotus Domino and Notes users can quickly access a document days or even years later, thus easily managing their growing information needs.
Content Manager CommonStore for Lotus Domino will also run on the integrated xSeries Server (IXS), a Microsoft Windows Server. For further information about the integrated xSeries Server, refer to:
Your Unique Archive Solution
Content Manager CommonStore for Lotus Domino connects Lotus Domino, the world's leading messaging and groupware platform, with the industry-leading Content Manager, Content Manager OnDemand, or Tivoli Storage Manager.
Regardless of your archiving strategy with CommonStore, you benefit from smaller Notes databases and much faster Domino applications. Offload documents and e-mail from your existing Notes databases on an external archive. Keep the Lotus Notes® documents online and archive only the cumbersome file attachments.
Lotus Notes Desktop Convenience
Forget laborious searches in paper files or microfilm archives. All archived documents are still at your fingertips. When you need an archived document or file attachment, retrieve it electronically using your Lotus Notes client. You can retrieve virtually any kind of document; for example, scanned images, word processor files, spreadsheets, and even SAP R/3 business documents, conveniently through your Lotus Notes desktop interface.
Productivity and Other Benefits
Content Manager CommonStore for Lotus Domino empowers you to improve the way you handle information. Business documents are stored and available through Lotus Notes selectively and securely everywhere in the network.
Seamlessly integrated in Lotus Domino, CommonStore archives several kinds of Domino object hierarchies, from single Notes documents and views to entire folders.
Sophisticated Document Management
Content Manager CommonStore is a sophisticated Lotus Domino solution for mail archiving. You might need all e-mail available online. But do you need to keep all attachments available? Attachments consume a major amount of storage in mail applications. You can choose to archive complete mail documents or offload only file attachments. With a click, you can retrieve the associated file attachments immediately.
You can use Content Manager to scan large volumes of paper documents and process them in Lotus Domino.
Domino's unique replication function helps you distribute documents throughout your enterprise. At the end of their life-cycle, simply archive the documents to Content Manager, Content Manager OnDemand, or Tivoli Storage Manager. You have the information you need, when you need it.
Content Manager CommonStore can store Lotus Notes documents in Domino native format. You can transfer a Notes document to the archive and restore it to your operative Notes database again as a Notes document. The document is completely restored in its original form. This offers new perspectives for the use of CommonStore: Consider the "archive" as a container for temporary safekeeping of Notes documents. Off-load to clean up your Lotus Domino database. When the documents are needed again for processing, just retrieve them.
With CommonStore, all archiving functions can be either interactively controlled by the users, or automated by Domino agents. You can set up the Lotus Notes client to archive your old e-mail documents automatically. For example, you can specify "Archive all attachments of mail documents older than three months." CommonStore then processes your mail documents and automatically off-loads the appropriate file attachments. When you need them again later, just click retrieve. CommonStore immediately retrieves the files from the archive and reattaches them to the mail document.
New Bundled Enterprise Offering:
IBM Content Manager e-Mail Archive Solution Version 8.1 provides attractive Enterprise pricing for the following products, shipped in this bundled offering:
With this solution you may install CommonStore for Lotus Domino or CommonStore for Exchange Server along with Content Manager or Content Manager OnDemand backend repository. If your environment contains both Lotus Domino and Microsoft Exchange Server, and you wish to use the Content Manager e-Mail Archive Solution for both environments, you must purchase license use authorizations for both installations of the CommonStore e-Mail Archive Solution. For additional information on Content Manager CommonStore for Exchange Server and the Content Manager backend repositories included in this bundled offering, refer to:
Content Manager CommonStore for Lotus Domino Entry Offering
Targeted for small and medium businesses who need e-mail archiving capabilities. This offering may be purchased with the IBM Content Manager Entry Offering, which provides the Content Manager and Content Manager OnDemand backend repositories at simple per-user, entry level pricing, for a combined e-mail archiving solution that is attractive for systems that have 850 or fewer registered Lotus Domino users.
For more information on these products visit the CommonStore home page at:
Section 508 of the U.S. Rehabilitation Act
The following features support use by people with disabilities:
Product information will be available on day of announcement through Offering Information (OITOOL) at:
The following translated publication is available on the Media Pack.
Title Language IBM CommonStore for Lotus(R) Domino(TM) English Administration and Program Guide V8.1
Specified Operating Environment
The exact configuration you need to support your environment with satisfactory response time will vary depending on the size of the objects you are working with and other factors. Individual display response times vary depending on workstation speed, memory, size of objects, and network and server workload. Minimum recommended configurations listed below need to be evaluated and adjusted according to your unique requirements. Disk space recommendations below are for product installation and working space only. The actual hard disk required varies, depending on your installation. The most current and complete information on hardware and software requirements for the IBM Content Manager CommonStore, including additional server descriptions, is available in the support section at:
CommonStore for Lotus Domino Server on Windows® 2000 Server:
CommonStore for Lotus Domino Server on AIX®:
Archive client software:
Archive server software:
Content Manager e-Mail Archive Solution
The IBM Content Manager CommonStore for Lotus Domino V8.1 and the IBM Content Manager CommonStore for Lotus Domino Entry Offering base packages includes on a CD-ROM:
The IBM Content Manager e-mail Archive Solution Version 8.1 package includes the following:
This program, when downloaded from a Web site, contains the applicable
IBM license agreement and License Information (LI), if appropriate, and
will be presented for acceptance at the time of installation of the
program. The license and LI will be stored in a directory such as
LICENSE.TXT for future reference.
Security, Auditability, and Control
IBM Content Manager CommonStore for Lotus Domino V8.1 uses the security and auditability features of the host hardware or software.
The customer is responsible for evaluation, selection, and implementation of security features, administrative procedures, and appropriate controls in application systems and communication facilities.
Charge Structure: Server, Registered User, Gateway
All orders for this product are placed through Passport Advantage.
Content Manager CommonStore for Lotus Domino (CSLD)
Program Server Installs
Your license to Content Manager CommonStore for Lotus Domino entitles you to install one instance of the program server on one physical server or node. To install additional program server instances on the same or on additional physical servers or nodes, you must acquire additional Proofs of Entitlement (PoEs). Content Manager CommonStore for Lotus Domino provides a crawler for automated functions, such as archiving. The crawler may be installed freely, and at no additional charge, on any server in support of Content Manager CommonStore Lotus Domino.
You must acquire a Content Manager CommonStore Lotus Domino registered user authorization for each registered Lotus Domino user who will archive, restore, and/or retrieve data through a Content Manager CommonStore Lotus Domino program server. Anonymous or non-registered Lotus Domino users who access a Content Manager CommonStore Lotus Domino program server must be licensed for authorized access by means of the gateway access (refer to below). The total number of registered users may not exceed the number authorized by the applicable PoEs or authorized by each product authorization acquired under Passport Advantage. If the total number exceeds the quantity in your PoEs or exceeds your product authorizations acquired under Passport Advantage, you must notify IBM or its reseller as stated in the IPLA. One registered user per program server is included in the Content Manager CommonStore Lotus Domino entitlement.
You must acquire a Content Manager CommonStore Lotus Domino gateway access license for anonymous or non-registered Lotus Domino users who will archive, restore, and/or retrieve data through a Content Manager CommonStore Lotus Domino program server. You must acquire an appropriate PoE for gateway access to support each Lotus Domino server who will be enabled to archive through the Content Manager CommonStore for Lotus Domino program server. One gateway access license authorizes these users to access only one Content Manager CommonStore Lotus Domino program server. The total number of gateway access setups may not exceed the number authorized by the applicable PoEs or authorized by each product authorization acquired under Passport Advantage. If the total number exceeds the quantity in your PoEs or exceeds your product authorizations acquired under Passport Advantage, you must notify IBM or its reseller as stated in the IPLA. Alternately, anonymous or non-registered Lotus Domino users may be licensed to access the Content Manager CommonStore Lotus Domino program server through the registered user licensing.
Content Manager e-Mail Archive Solution (CMeMailAS)
The CMeMailAS includes four IBM Programs: Content Manager (CM), Content Manager OnDemand (CMOD), Content Manager CommonStore for Lotus Domino (CSLD), and Content Manager CommonStore for Exchange Server (CSX).
If you have acquired a license to the Content Manager e-Mail Archive Solution, then your use of the programs provided with this solution is governed by the same terms and conditions as the single programs, except as expressly modified herein.
Program Server Installs
One program server license to the Content Manager e-Mail Archive Solution entitles you to install both:
To install additional program server instances of any two of the programs included in the CMeMailAS, you must acquire additional PoEs of the CMeMailAS. To install additional program servers instances of either one of the programs CSLD or CSX, without an additional CM or CM OD instance, you must acquire additional PoEs of the respective CSLD or CSX Program Server licenses.
Limited Use Content Manager and Content Manager OnDemand Components
You are authorized to install and use the CM and CMOD components only in association with your licensed use of the Content Manager CommonStore programs, for the storage and management of items archived by the Content Manager CommonStore programs, and not for other content management purposes. For example, this license does not include authorization to use CM or CMOD for applications other than to archive, restore, and/or retrieve e-mail.
You must acquire a registered user authorization for each registered Lotus Domino, or Microsoft Exchange Server user, who will archive, restore, and/or retrieve data through a CSLD, or CSX program server, respectively. One registered user per program server is included in the CMeMailAS entitlement.
You must acquire a gateway access license for either anonymous or non-registered:
You must acquire an appropriate PoE for gateway access to support each Lotus Domino server, or Microsoft Exchange Server that will be enabled to archive through the CSLD, or CSX program server.
Content Manager CommonStore for Lotus Domino Entry Offering (CSLDEO)
If you have acquired a license to the CSLDEO, your use of the CSLDEO is governed by the same terms as the standard CSLD program, except as expressly modified herein. The program servers, registered users, and gateway access charge units available under CSLD are also available through CSLDEO; however, licensees of CSLDEO must license these charge units through the terms and conditions of the CSLDEO and not through CSLD.
Similarly, licensees of CSLD must license these charge units through the terms and conditions of the CSLD and not through CSLDEO. For example, if you have acquired the CSLDEO, you must license your additional registered users through the CSLDEO registered users charge unit. Conversely, if you have acquired CSLD, you must license your additional registered users through the CSLD registered users charge unit.
IBM Content Manager CommonStore for Lotus Domino, V8.1 is available through IBM Passport Advantage Program, electronic Software Delivery (eSD) tool.
Content Manager CommonStore for Lotus Domino V8.1
Part Program Name/Description Media Packs Number IBM Content Manager CommonStore BF00EML for Lotus Domino V8.1 Media Package Multilingual
Program Name/ Part Description PPA Part Numbers Number Content Manager CommonStore D5BRALL for Domino Server LIC/SW MAINT 1 ANNIV Content Manager CommonStore D5BRBLL for Domino Server LIC/SW MAINT 2 ANNIV Content Manager CommonStore E1BRCLL for Domino Server SW MAINT RNWL 1 ANNIV Content Manager CommonStore D5BRDLL for Domino Server SW MAINT AFT LIC 1 ANNIV Program Name/ Part Description PPA Part Numbers Number Content Manager CommonStore D5BRILL for Domino Reg User LIC/SW MAINT 1 ANNIV Content Manager CommonStore D5BRJLL for Domino Reg User LIC/SW MAINT 2 ANNIV Content Manager CommonStore E1BRKLL for Domino Reg User SW MAINT RNWL 1 ANNIV Content Manager CommonStore D5BRLLL for Domino Reg User SW MAINT AFT LIC 1 ANNIV Content Manager CommonStore D5CVLLL Domino Gateway LIC/SW MAINT 1 ANNIV Content Manager CommonStore D5CVMLL Domino Gateway LIC/SW MAINT 2 ANNIV Content Manager CommonStore E1CVNLL Domino Gateway SW MAINT RNWL 1 ANNIV Content Manager CommonStore D5CVPLL Domino Gateway SW MAINT AFT LIC 1 ANNIV
Content Manager e-Mail Archive Solution
Part Program Name/Description Media Packs Number IBM Content Manager e-Mail BF00SML Archive Solution V8.1 Media Pack Multilingual
Program Name/ Part Description PPA Part Numbers Number Server CM E-MAIL ARCHIVE SOLUTION SERVER D5184LL LIC/SW MAINT 1 ANNIV CM E-MAIL ARCHIVE SOLUTION SERVER D5185LL LIC/SW MAINT 2 ANNIV CM E-MAIL ARCHIVE SOLUTION SERVER E00BELL SW MAINT RNWL 1 ANNIV CM E-MAIL ARCHIVE SOLUTION SERVER D5186LL SW MAINT AFT LIC 1 ANNIV User CM E-MAIL ARCHIVE SOLUTION USR D5181LL LIC/SW MAINT 1 ANNIV CM E-MAIL ARCHIVE SOLUTION USR D5182LL LIC/SW MAINT 2 ANNIV CM E-MAIL ARCHIVE SOLUTION USR E00BDLL SW MAINT RNWL 1 ANNIV CM E-MAIL ARCHIVE SOLUTION USR D5183LL SW MAINT AFT LIC 1 ANNIV Gateway CM E-MAIL ARCHIVE SOLUTION GATEWAY D5188LL LIC/SW MAINT 1 ANNIV CM E-MAIL ARCHIVE SOLUTION GATEWAY D5187LL LIC/SW MAINT 2 ANNIV CM E-MAIL ARCHIVE SOLUTION GATEWAY E00BFLL SW MAINT RNWL 1 ANNIV CM E-MAIL ARCHIVE SOLUTION GATEWAY D5189LL SW MAINT AFT LIC 1 ANNIV
Content Manager CommonStore for Lotus Domino Entry Offering V8.1
Part Program Name/Description Media Packs Number Content Manager CommonStore BF00UML Lotus Domino Entry Offering Media Pack Multilingual
IBM Content Manager CommonStore for Lotus Domino Entry Offering
Program Name/ Part Description PPA Part Numbers Number Server LIC/SW MAINT 1 ANNIV D5173LL LIC/SW MAINT 2 ANNIV D5174LL SW MAINT RNWL 1 ANNIV E00B3LL SW MAINT AFT LIC 1 ANNIV D5175LL User LIC/SW MAINT 1 ANNIV D5170LL LIC/SW MAINT 2 ANNIV D5171LL SW MAINT RNWL 1 ANNIV E00B2LL SW MAINT AFT LIC 1 ANNIV D5172LL Gateway LIC/SW MAINT 1 ANNIV D5176LL LIC/SW MAINT 2 ANNIV D5177LL SW MAINT RNWL 1 ANNIV E00B4LL SW MAINT AFT LIC 1 ANNIV D5178LL
Passport Advantage Customer: Media Pack Entitlement Details
Customers with active Maintenance or subscription for the products listed below are entitled to receive the corresponding media pack.
Entitled Maintenance Offerings: Content Manager CommonStore for Lotus Domino
Part Media Packs Description Number IBM Content Manager CommonStore BF00EML for Lotus Domino V8.1 Media Package Multilingual
Entitled Maintenance Offerings: Content Manager CommonStore for Lotus Domino Entry Offering
Part Media Packs Description Number IBM Content Manager CommonStore BF00UML for Lotus Domino Entry Offering Media Package Multilingual
Terms and Conditions
Licensing: IBM International Program License Agreement. Proofs of Entitlement (PoE) are required for all authorized use. Part number products only, offered outside of Passport Advantage, where applicable, are license only and do not include Software Maintenance.
This software license includes Software Maintenance, previously referred to as Software Subscription and Technical Support.
Money-Back Guarantee: If for any reason you are dissatisfied with the program, return it for a refund within 30 days from the invoice date to the party (either IBM or its reseller) from whom you acquired it. This applies only to your first acquisition of the Program.
Yes and through the Passport Advantage Web site at:
Software Maintenance, previously referred to as Subscription and Technical Support, is now included in the Passport Advantage Agreement. Installation and technical support for the products announced in this letter is provided by the Software Maintenance offering of the IBM International Passport Advantage Agreement. This fee service enhances customer productivity by providing voice and/or electronic access into the IBM support organizations.
IBM includes Software Maintenance with each Program acquired during the Coverage Period, the period beginning on the date you acquire the Program up to the first or second anniversary date, depending on whether you acquired coverage for one or two anniversaries. The Coverage Period for Software Maintenance acquired in the two months preceding an anniversary date will be extended to the next applicable anniversary date.
While your Software Maintenance is in effect, IBM provides you assistance for your routine, short duration installation and usage (how-to) questions; and code-related questions. IBM provides assistance via telephone and, if available, electronic access, only to your information systems (IS) technical support personnel during the normal business hours (published prime shift hours) of your IBM support center. (This assistance is not available to your end users.) IBM provides Severity 1 assistance 24 hours a day, every day of the year. For further details, consult your IBM Software Support Guide or refer to:
Software Maintenance does not include assistance for the design and development of applications, your use of programs in other than their specified operating environment, or failures caused by products for which IBM is not responsible under this Agreement.
For more information, about the Passport Advantage Agreement, refer to the IBM International Passport Advantage Agreement Software Announcement 201-202 , dated July 10, 2001, or visit the Passport Advantage Web site at:
For Passport Advantage and charges, contact your authorized IBM Lotus Business Partner. Additional information is also available on the Passport Advantage Web site:
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Use the "Select a Country" Menu, to find a contact in your location (or country).
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Note: Shipments will begin after the planned availability date.