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IBM Content Collector V4.0 adds additional capabilities for applying and executing on retention and disposal instructions

IBM United States Software Announcement 213-512
November 26, 2013

Table of contents
 Overview Overview  Publications Publications
 Key prerequisites Key prerequisites  Technical information Technical information
 Planned availability date Planned availability date  Ordering information Ordering information
 Description Description  Terms and conditions Terms and conditions
 Program number Program number  Prices Prices

(Corrected on February 12, 2014)

Made changes in the following sections: At a glance, Description, Software requirements, Ordering information, License Information form numbers.

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At a glance
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IBM® Content Collector adds capabilities for applying retention instructions to items as they are being processed. IBM Content Collector V4.0 updates:



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Overview
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IBM Content Collector V4.0 is a member of IBM Information Lifecycle Governance (ILG) portfolio and is designed to enable users to:

The IBM ILG portfolio includes capabilities that legal, IT, records, and business users can use to help reduce legal risk and reduce data management and discovery costs. With IBM ILG solutions for value-based archiving, eDiscovery process management, retention and records management and defensible disposition, you can benefit from features that help manage enterprise information based on its business value, comply more efficiently with litigation and regulatory duties, and to dispose of information when it is no longer needed.

The IBM ILG portfolio is designed to help:

IBM Content Collector V4.0 supports ILG initiatives by providing content collection and archiving capabilities for enterprise data sources such as on premise and cloud email systems, file systems, Microsoft SharePoint, and IBM Connections. Through the use of profiles and processing rules that determine what information should be collected and archived, and how and when the information is processed, IBM Content Collector V4.0 can help streamline and automate the collection and archiving process, and execute on retention and disposal instructions that can be applied to each piece of archived content. Once archived, the capabilities of the ILG portfolio including eDiscovery, retention management, and defensible disposition can be applied to the data.



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Key prerequisites
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Refer to the Hardware requirements and Software requirements sections.



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Planned availability date
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November 29, 2013: Electronic availability

December 13, 2013: Media availability



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Description
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The IBM approach to archiving and governance is to provide advanced capabilities organizations can use to identify and archive content based on its business value. Information stakeholders across the enterprise are often disconnected from one another, and from the data they are trying to manage. While many individuals have part of the information management picture, there is often no way to systematically connect all these individuals and the systems and data in their environment. With a comprehensive set of solutions, products, and services in a unified and integrated strategy that helps you realize the business value of your information while driving down costs and risks, and ensuring that critical business content is properly retained and protected, you can:

IBM Content Collector V4.0 is designed to help you lower costs and risks associated with large collections of data while meeting obligations to maintain certain types of information for specific periods of time as defined by legal obligations, regulators, or internal governance policies. IBM Content Collector V4.0 supports enhanced functionality such as de-duplication, single-instance storage, retention management, and data compression to reduce the size of the archive and cost of ownership. IBM Content Collector V4.0 is much more than straight through archiving. A sophisticated rules engine can perform conditional analysis of the source content and determine the appropriate action by Content Collector and other IBM Information Lifecycle Governance solutions, including automatic classification, metadata extraction, or addition, archive, archive, and declare as a record or even delete.

IBM Content Collector V4.0 includes four components:

Other new and enhanced capabilities across the IBM Content Collector family:

Accessibility by people with disabilities

A U.S. Section 508 Voluntary Product Accessibility Template (VPAT) can be requested via the IBM website

http://www.ibm.com/able/product_accessibility/index.html

Section 508 of the US Rehabilitation Act

IBM Content Collector is capable as of December 13, 2013, when used in accordance with IBM's associated documentation, of satisfying the applicable requirements of Section 508 of the Rehabilitation Act, provided that any assistive technology used with the product properly interoperates with it. A US Section 508 Voluntary Product Accessibility Template (VPAT), containing details on the products accessibility compliance, can be requested on the following website

http://www.ibm.com/able/product_accessibility/index.html


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Availability of national languages
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Product description            Language        GA date
 
IBM Content Collector V4.0.0   Multilingual    December 13, 2013
                               (French,
                               Russian,
                               Hebrew,
                               Arabic,
                               Korean,
                               Chinese -
                               Simplified,
                               Spanish,
                               Portuguese-Brazilian,
                               Croatian,
                               German,
                               Japanese,
                               Chinese -
                               Traditional,
                               Hungarian,
                               English,
                               Romanian,
                               Slovenian,
                               Greek,
                               Turkish,
                               Dutch, Czech,
                               Slovakian,
                               Italian,
                               Polish)


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Program number
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Program    VRM                          Program name
number
 
5724-V57   4.0.0                        IBM Content Collector


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Education support
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IBM training provides education to support many IBM offerings. Descriptions of courses for IT professionals and managers are on the IBM training website

http://www.ibm.com/services/learning/

Call IBM training at 800-IBM-TEACH (426-8322) for catalogs, schedules, and enrollments.

IBM training provides education to support many IBM offerings. Descriptions of courses are on the IBM training website

http://www.ibm.com/services/learning/ites.wss/tp/en?pageType=tp_search

Contact your training representative for additional information or to schedule on-site training.



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Offering Information
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Product information is available via the Offering Information website

http://www.ibm.com/common/ssi

Also, visit the Passport Advantage® website

http://www.ibm.com/software/passportadvantage


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Publications
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No publications are shipped with this product.

The IBM Publications Center

http://www.ibm.com/shop/publications/order

The Publications Center is a worldwide central repository for IBM product publications and marketing material with a catalog of 70,000 items. Extensive search facilities are provided. Payment options for orders are via credit card (in the U.S.) or customer number for 20 countries. A large number of publications are available online in various file formats, and they can all be downloaded by all countries.



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Technical information
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Specified operating environment

Hardware requirements

For a detailed and current view of the hardware requirements, refer to

http://www.ibm.com/support/docview.wss?uid=swg27039384
Software requirements

IBM Content Collector for Email V4.0, IBM Content Collector for Microsoft SharePoint V4.0, and IBM Content Collector for File Systems V4.0, and IBM Content Collector for IBM Connections V4.0 require one of the following content management servers as repository:

A minimum of five Authorized User licenses for the specific repository deployed are required for any combination of the following to meet the minimum IBM Content Collector back-end repository licensing requirements.

For a detailed and current view of the software requirements, refer to

http://www.ibm.com/support/docview.wss?uid=swg27039384

The program's specifications and specified operating environment information may be found in documentation accompanying the program, if available, such as a readme file, or other information published by IBM, such as an announcement letter. Documentation and other program content may be supplied only in the English language.

Planning information

Software Subscription and Support (also referred to as Software Maintenance) is included with licenses purchased through Passport Advantage and Passport Advantage Express®. Product upgrades and technical support are provided by the Software Subscription and Support (also referred to as Software Maintenance) offering as described in the Agreements. Product upgrades provide the latest versions and releases to entitled software, and technical support provides voice and electronic access to IBM support organizations, worldwide.

IBM includes one year of Software Subscription and Support (also referred to as Software Maintenance) with each program license acquired. The initial period of Software Subscription and Support (also referred to as Software Maintenance) can be extended by the purchase of a renewal option, if available.

Security, auditability, and control

The customer is responsible for evaluation, selection, and implementation of security features, administrative procedures, and appropriate controls in application systems and communication facilities.



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Ordering information
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This product is only available via Passport Advantage. It is not available as shrinkwrap.

Product information

Licensed function title             Product group   Product
                                                    category
 
IBM Content Collector for File      IBM Content     IBM Content
 Systems                             Collector       Collector
                                     (ICC)
IBM Content Collector for File      IBM Content     IBM Content
 Systems for Non-Production          Collector       Collector
 Environment                         (ICC)
IBM Content Collector for IBM       IBM Content     IBM Content
 Connections                         Collector       Collector
                                     (ICC)
IBM Content Collector for IBM       IBM Content     IBM Content
 Connections for Non-Production      Collector       Collector
 Environment                         (ICC)
IBM Content Collector for           IBM Content     IBM Content
 Microsoft SharePoint                Collector       Collector
                                     (ICC)
IBM Content Collector for           IBM Content     IBM Content
 Microsoft SharePoint for Non-Prod   Collector       Collector
 Environment                         (ICC)
IBM Content Collector for Email     IBM Content     IBM Content
                                     Collector       Collector
                                     (ICC)
Program name                          PID        Charge unit
                                      number     description
 
IBM Content Collector for File        5724-V57   Per Processor
 Systems                                          Value Unit (PVU)
IBM Content Collector for File        5724-V57   Per Processor
 Systems for Non-Production                       Value Unit (PVU)
 Environment
IBM Content Collector for IBM         5724-V57   Per Processor
 Connections                                      Value Unit (PVU)
IBM Content Collector for IBM         5724-V57   Per Processor
 Connections for Non-Production                   Value Unit (PVU)
 Environment
IBM Content Collector for Microsoft   5724-V57   Per Processor
 SharePoint                                       Value Unit (PVU)
IBM Content Collector for Microsoft   5724-V57   Per Processor
 SharePoint for Non-Prod Environment              Value Unit (PVU)
IBM Content Collector for Email       5724-V57   PA per Resource
                                                  Value Unit

Charge metrics definitions

Processor Value Unit (PVU)

PVU is a unit of measure by which the program can be licensed. The number of PVU entitlements required is based on the processor technology (defined within the PVU Table by processor value, brand, type, and model number at

http://www.ibm.com/software/lotus/passportadvantage/pvu_licensing_for_customers.html

and the number of processors made available to the program. IBM continues to define a processor, for the purpose of PVU-based licensing, to be each processor core on a chip. A dual-core processor chip, for example, has two processor cores.

Licensee can deploy the program using either full capacity licensing or virtualization capacity (sub-capacity) licensing according to the Passport Advantage Sub-Capacity Licensing Terms (refer to the webpage below). If using full capacity licensing, licensee must obtain PVU entitlements sufficient to cover all activated processor cores* in the physical hardware environment made available to or managed by the program, except for those servers from which the program has been permanently removed. If using virtualization capacity licensing, licensee must obtain entitlements sufficient to cover all activated processor cores made available to or managed by the program, as defined according to the Virtualization Capacity License Counting Rules at

http://www.ibm.com/software/lotus/passportadvantage/Counting_Software_licenses_using_sp ecific_virtualization_technologies.html

* An activated processor core is a processor core that is available for use in a physical or virtual server, regardless of whether the capacity of the processor core can be or is limited through virtualization technologies, operating system commands, BIOS settings, or similar restrictions.

Notes :

Resource Value Unit (RVU)

The resource for the purpose of RVU calculation is an Active Account. An Active Account is a specific email account defined within licensees' email system, whose mailbox or messages may be archived, accessed, analyzed or searched, at any time by the program, through any means either directly or indirectly (for example, via email journaling, email forwarding, a multiplexing program, device, or application server). Sufficient entitlements must be obtained to cover all Active Accounts.

Passport Advantage program licenses

IBM Content Collector

Part description                                         Part
                                                         number
 
IBM Content Collector for Microsoft SharePoint for
 Non-Prod Environment
IBM Content Collector for MS SharePoint for NP Envi PVU  E0J22LL
 Annual SW S&S Rnwl
IBM Content Collector for MS SharePoint for NP Envi PVU  D12V6LL
 Lic + SW S&S 12 Mo
IBM Content Collector for MS SharePoint for NPE PVU SW   D12V7LL
 S&S Reinstate 12 Mo

IBM Content Collector

Part description                                         Part
                                                         number
 
IBM Content Collector for Email
IBM Content Collector for Email Resource Value Unit      E0J1VLL
 Annual SW S&S Rnwl
IBM Content Collector for Email Resource Value Unit Lic  D12USLL
 + SW S&S 12 Mo
IBM Content Collector for Email Resource Value Unit SW   D12UTLL
 S&S Reinstate 12 Mo

IBM Content Collector

Part description                                         Part
                                                         number
 
IBM Content Collector for File Systems
IBM Content Collector for File Sys Processor VU SW S&S   D12UXLL
 Reinstate 12 Mo
IBM Content Collector for File Sys Processor Value Unit  E0J1XLL
 Annual SW S&S Rnwl
IBM Content Collector for File Sys Processor Value Unit  D12UWLL
 Lic + SW S&S 12 Mo

IBM Content Collector

Part description                                         Part
                                                         number
 
IBM Content Collector for File Systems for
 Non-Production Environment
IBM Content Collector for File Sys for NP Envrmt PVU SW  D12UZLL
 S&S Reinstate 12 Mo
IBM Content Collector for File Sys for NonPro Envrmt     E0J1YLL
 PVU Annual SW S&S Rnwl
IBM Content Collector for File Sys for NonPro Envrmt     D12UYLL
 PVU Lic + SW S&S 12 Mo

IBM Content Collector

Part description                                         Part
                                                         number
 
IBM Content Collector for IBM Connections
IBM Content Collector for IBM Cnnct Processor Value SW   D12V1LL
 S&S Reinstate 12 Mo
IBM Content Collector for IBM Cnnct Processor Value      E0J1ZLL
 Unit Annual SW S&S Rnwl
IBM Content Collector for IBM Cnnct Processor Value      D12V0LL
 Unit Lic + SW S&S 12 Mo

IBM Content Collector

Part description                                         Part
                                                         number
 
IBM Content Collector for IBM Connections for
 Non-Production Environment
IBM Content Collector for Cnnct for NP Envrmt PVU SW     D12V3LL
 S&S Reinstate 12 Mo
IBM Content Collector for Cnnct for Non Pro Envrmt PVU   E0J20LL
 Annual SW S&S Rnwl
IBM Content Collector for Cnnct for Non Pro Envrmt PVU   D12V2LL
 Lic + SW S&S 12 Mo

IBM Content Collector

Part description                                         Part
                                                         number
 
IBM Content Collector for Microsoft SharePoint
IBM Content Collector for MS SharePoint Processor VU     E0J21LL
 Annual SW S&S Rnwl
IBM Content Collector for MS SharePoint Processor VU     D12V4LL
 Lic + SW S&S 12 Mo
IBM Content Collector for MS SharePoint Processor VU SW  D12V5LL
 S&S Reinstate 12 Mo

Passport Advantage supply

Program name/description                                 Part
                                                         number
 
IBM Content Collector V4.0.0
IBM Content Collector V4.0 Windows™ Multilingual Media    BF05HML
 Pack

Passport Advantage customer: Media pack entitlement details

Customers with active maintenance or subscription for the products listed are entitled to receive the corresponding media pack.

IBM Content Collector V4.0.0

Entitled maintenance        Media packs description     Part
offerings description                                   number
 
IBM Content Collector for   IBM Content Collector V4.0  BF05HML
 File Systems Process Value  Windows Multilingual Media
 Unit                        Pack
IBM Content Collector for   IBM Content Collector V4.0  BF05HML
 File Systems for            Windows Multilingual Media
 Non-Production Environment  Pack
 Process Value Unit
IBM Content Collector for   IBM Content Collector V4.0  BF05HML
 IBM Connections Process     Windows Multilingual Media
 Value Unit                  Pack
IBM Content Collector for   IBM Content Collector V4.0  BF05HML
 IBM Connections for         Windows Multilingual Media
 Non-Production Environment  Pack
 Process Value Unit
IBM Content Collector for   IBM Content Collector V4.0  BF05HML
 Microsoft SharePoint        Windows Multilingual Media
 Process Value Unit          Pack
IBM Content Collector for   IBM Content Collector V4.0  BF05HML
 Microsoft SharePoint for    Windows Multilingual Media
 Non-Production Environment  Pack
 Process Value Unit
IBM Content Collector for   IBM Content Collector V4.0  BF05HML
 eMail Resource Value Unit   Windows Multilingual Media
                             Pack


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Terms and conditions
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The information provided in this announcement letter is for reference and convenience purposes only. The terms and conditions that govern any transaction with IBM are contained in the applicable contract documents such as the IBM International Program License Agreement, IBM International Passport Advantage Agreement, and the IBM Agreement for Acquisition of Software Maintenance.

Licensing

IBM International Program License Agreement including the License Information document and Proof of Entitlement (PoE) govern your use of the program. PoEs are required for all authorized use.

Part number products only, offered outside of Passport Advantage, where applicable, are license only and do not include Software Maintenance.

This software license includes Software Subscription and Support (also referred to as Software Maintenance).

License Information form number
Program name                               Program   Form number
                                           number
 
IBM Content Collector for Email            5724-V57  L-BHAR-9B8JFD
IBM Content Collector for File Systems     5724-V57  L-BHAR-9BGMNZ
IBM Content Collector for IBM Connections  5724-V57  L-BHAR-9BWNZP
IBM Content Collector for                  5724-V57  L-BHAR-9BWP7F
 Microsoft SharePoint

The program's License Information will be available for review on the IBM Software License Agreement website

http://www.ibm.com/software/sla/sladb.nsf
Limited warranty applies

Yes

Limited warranty

IBM warrants that when the program is used in the specified operating environment, it will conform to its specifications. The warranty applies only to the unmodified portion of the program. IBM does not warrant uninterrupted or error-free operation of the program or that IBM will correct all program defects. You are responsible for the results obtained from the use of the program.

IBM provides you with access to IBM databases containing information on known program defects, defect corrections, restrictions, and bypasses at no additional charge. For further information, consult the IBM Software Support Handbook found at

http://www.ibm.com/support/handbook

IBM will maintain this information for at least one year after the original licensee acquires the program (warranty period).

Program technical support

Technical support of a program product version or release will be available for a minimum of five years from the general availability date, as long as your Software Maintenance is in effect. This technical support allows you to obtain assistance (via telephone or electronic means) from IBM for product-specific, task-oriented questions regarding the installation and operation of the program product. Software Maintenance also provides you with access to updates (modifications or fixes), releases, and versions of the program. You will be notified, via announcement letter, of discontinuance of support with 12 months' notice. If you require additional technical support from IBM, including an extension of support beyond the discontinuance date, contact your IBM representative or IBM Business Partner. This extension may be available for a fee.

Money-back guarantee

For clarification, note that if for any reason you are dissatisfied with the program and you are the original licensee, you may obtain a refund of the amount you paid for it, if within 30 days of your invoice date you return the program and its PoE to the party from whom you obtained it. If you downloaded the program, you may contact the party from whom you acquired it for instructions on how to obtain the refund.

For clarification, note that for programs acquired under the IBM International Passport Advantage Agreement, this term applies only to your first acquisition of the program.

International Passport Agreement
Volume orders (IVO)

No

Passport Advantage applies

Yes, and through the Passport Advantage website at

http://www.ibm.com/software/passportadvantage

This product is only available via Passport Advantage. It is not available as shrinkwrap.

Software Subscription and Support applies

Yes. Software Subscription and Support is included with licenses purchased through Passport Advantage and Passport Advantage Express. Product upgrades and technical support are provided by the Software Subscription and Support offering as described in the Agreements. Product upgrades provide the latest versions and releases to entitled software and Technical Support provides voice and electronic access to IBM support organizations, worldwide.

IBM includes one year of Software Subscription and Support with each program license acquired. The initial period of Software Subscription and Support can be extended by the purchase of a renewal option, if available.

While your Software Subscription and Support is in effect, IBM provides you assistance for your routine, short duration installation and usage (how-to) questions, and code-related questions. IBM provides assistance via telephone and, if available, electronic access, to your information systems (IS) technical support personnel during the normal business hours (published prime shift hours) of your IBM support center. (This assistance is not available to your end users.) IBM provides Severity 1 assistance 24 hours a day, 7 days a week. For additional details, consult your IBM Software Support Handbook at

http://www.ibm.com/support/handbook

Software Subscription and Support does not include assistance for the design and development of applications, your use of programs in other than their specified operating environment, or failures caused by products for which IBM is not responsible under the applicable agreements.

For additional information about the International Passport Advantage Agreement and the IBM International Passport Advantage Express Agreement, visit the Passport Advantage website at

http://www.ibm.com/software/passportadvantage
System i® Software Maintenance applies

No

Educational allowance available

Not applicable.

Statement of good security practices

IT system security involves protecting systems and information through prevention, detection, and response to improper access from within and outside your enterprise. Improper access can result in information being altered destroyed or misappropriated or can result in misuse of your systems to attack others. Without a comprehensive approach to security, no IT system or product should be considered completely secure and no single product or security measure can be completely effective in preventing improper access. IBM systems and products are designed to be part of a comprehensive security approach, which will necessarily involve additional operational procedures, and may require other systems, products, or services to be most effective. IBM does not warrant that systems and products are immune from the malicious or illegal conduct of any party.



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Prices
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Passport Advantage

For Passport Advantage information and charges, contact your IBM representative or authorized IBM Business Partner for Software Value Plus, Additional information is also available at

http://www.ibm.com/software/passportadvantage

Business Partner information

If you are an IBM Business Partner -- Distributor for Workstation Software acquiring products from IBM, you may link to Passport Advantage Online for resellers where you can obtain Business Partner pricing information. An IBM ID and password are required.

https://www.ibm.com/software/howtobuy/passportadvantage/paoreseller
Trademarks

IBM, Lotus, Domino, Passport Advantage, FileNet, Express and System i are registered trademarks of IBM Corporation in the United States, other countries, or both.

Microsoft and Windows are trademarks of Microsoft Corporation in the United States, other countries, or both.

Other company, product, and service names may be trademarks or service marks of others.

Terms of use

IBM products and services which are announced and available in your country can be ordered under the applicable standard agreements, terms, conditions, and prices in effect at the time. IBM reserves the right to modify or withdraw this announcement at any time without notice. This announcement is provided for your information only. Additional terms of use are located at

http://www.ibm.com/legal/us/en/

For the most current information regarding IBM products, consult your IBM representative or reseller, or visit the IBM worldwide contacts page

http://www.ibm.com/planetwide/us/

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